Jail Records Clerk - Salem, United States - Marion County, OR

Marion County, OR Salem, United States

3 weeks ago

Description

The Marion County Sheriff's Office is seeking applicants for a Jail Records Clerk position.

As a part of our records team, Jail Records Clerks manage files, process warrants, and perform a variety of essential administrative tasks to support the safe and efficient operation of the Marion County Jail which operates 24 hours per day, 365 days a year.

We believe every employee at the Sheriff's Office plays a critical role in public safety and service to the community.

The ideal candidate will have excellent communication skills, be service oriented, and be willing to work in a team environment.

This position is represented by the Marion County Law Enforcement Association.

In addition to the salary range listed above, Jail Records Clerks with the Sheriff's Office receive a generous benefit package including:

Medical and dental insurance with generous employer contribution (Marion County pays 95%)
PERS & OPSRP Retirement (Marion County pays employee's 6% contribution)
Paid vacation and sick leave
13 paid holidays per year
Shift differential
Employer provided Group Term Life Insurance
Employer provided Long Term Disability Plan
Voluntary Term Life Insurance
Voluntary Short-Term Disability
Voluntary Deferred Compensation Plan
Employee Assistance Program
Retirement medical trust with employer contributions

As a full-time member of our team, Jail Records Clerks work in a twenty-four (24) hour, seven (7) day a week facility with rotating shift schedules and workstations.

This may require working day, swing and/or night shifts including weekends, and holidays. As a non-exempt employee, this position is eligible for overtime.
Data Entry and Computer Tasks

Works in a twenty-four (24) hour, seven (7) day a week facility with rotating shift schedules and workstations. This may require working day, swing and night shifts, weekends, holidays, and overtime.
Independently performs a variety of specialized duties in a controlled environment and operate with a high degree of accuracy specialized computer program which include the Jail Management System (JMS), the Law Enforcement Data System (LEDS), Microsoft Office suite, Oasis, etc.
Provides information and assistance to the public and other public safety personnel; requiring a knowledge and application of Marion County Jail procedures; assist deputies with law enforcement regulations, policies and procedures, intake and release procedures.
Reviews a variety of documents (such as booking sheets, probable cause statement, court judgments and others), for accuracy and completeness. Correctly interprets these same documents when using them as the source of information for data entry into JMS.
Works under pressure to meet timelines, varying volume of workload and diversity of tasks.
Creates, manages, and purges adult in custody (AIC) files, maintains these files in correct alphabetical order and other related filing systems in date or numeric order as required.
Locates and confirms Restraining Orders, Stalking Orders, Runaways, Stolen Vehicles, etc. by checking files and Oasis.
Enters data into the Law Enforcement Data System (LEDS) and National Criminal Information Center Data System (NCIC) on Restraining Orders, Stalking Orders, runaways, stolen vehicles and articles, towed vehicles (private party and Police), etc.
Receives and maintains a LEDS Emergency Broadcast Board and distribute the information to a variety of Law Enforcement Departments.
Maintains the ability to Notarize documents and obtains Inquiry/Entry Level Certification from LEDS.
Creates, manages, maintains, submits and/or retrieves archives files in accordance with Marion County Jail and State Archive guidelines.
Assists in AIC transports by entering data into the appropriate data system to assure AICs are transported in a timely manner.

Warrants

Extracts a variety of criminal and non-criminal data from various reporting sources (CCH, DMV, DA's files); checking confidential and sensitive information from sources using data for entry into appropriate automated local, state and/or national computer records system.
Verifies accuracy of all warrants entered into LEDS and NCIC in accordance with the guidelines.
Processes criminal warrants through the automated LEDS; confirms warrants, granting powers of arrest to local and out-of-state law enforcement officers; ensures invalid, recalled and canceled warrants are returned to the appropriate courts in accordance to LEDS and Court requirements.
Maintains, modifies and validates purges in accordance to LEDS and Court Guidelines.
Maintains stats on warrants on a daily and monthly basis.

Telephone

Communicates effectively with the public, co-workers, and other criminal justice agencies.
Communicates information to appropriate supervisor's when Enforcement Deputies or Records SST's call in sick.
Maintains phones and communicates information received on calls for "10 most Wanted" and "Amber Alert" to the appropriate personnel.

Administrative

Routinely uses standard office equipment.
Maintains, checks and orders supplies for the operation of the unit.
Attends and participates in facility meeting and training as required.
Performs other duties as assigned.

EXPERIENCE AND TRAINING

Graduation from high school; AND
Two years of employment experience which includes utilization of a personal computer; OR
Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

NECESSARY SPECIAL REQUIREMENTS

The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position.
This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana.

The Marion County Drug and Alcohol Use and Testing Policy can be found at:

Possess or obtain within six (6) months of hire, Notary Public in the State of Oregon.
Possess, or obtain within six (6) months of hire, Law Enforcement Data System (LEDS) certification.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of Oregon law pertaining to the criminal justice system, office practices and procedures; business grammar and spelling; general record keeping practices; math and basic bookkeeping practices; and office equipment and various computer hardware and software systems.

Skill and ability to accurately and effectively record a variety of information; follow general procedure and program policies; interact with others in a courteous, professional manner; work under pressure to meet timelines; manage varying volumes of workload and diversity of tasks; concentrate on work amid distractions; effectively use computer systems; understand and effectively follow oral and written instructions, communication, and procedures; apply newly assigned procedures and practices to specific work assignments; keyboard at an acceptable speed; provide backup to other positions as needed; in a 24-hour, 7-day/week operation with rotating shift schedules.

This includes working day, swing and night shifts, weekends, holidays, and overtime as required. May be assigned to a secured facility, i.e., corrections institution. Must be able to maintain confidentiality in dealing with sensitive information.

The position of Jail Records Clerk falls within our Support Services Technician classification. For additional information about the Support Services Technician classification please visit here.

Medical Records Clerk

1 day ago

Mulder Health Care West Salem, United States Full time

Atrium Centers...Be a all residents, their families and team members · "Our mission is to serve as a bright light in the lives of our residents and families by delivering compassionate, quality care in the communities they call home". Our foundation is based upon Compassion, Co ...
Recording Clerk

1 week ago

Town of Salem NH Salem, United States

**RECORDING CLERK**: · The Town of Salem, NH seeks as needed (2 hrs./ meeting) a Recording Clerk to performs transcription functions for one or more of the following committees: Town Council, Budget Committee, Conservation Commission, Planning Board, and Zoning Board of Adjustmen ...
ASOSU Records Clerk

1 week ago

Oregon State University Corvallis, United States

Position Details · Position Information · Job Title · ASOSU Records Clerk · Appointment Type · Student Employee · Job Location · Corvallis · Position Appointment Percent · 100 · Appointment Basis · 12 · Pay Method · Hourly · Pay Period · 16th - 15th of the following month · Pay ...
Court Operations Specialist

1 week ago

State of Oregon Salem, United States

Job Description: · Limited Duration: This is a full-time, limited-duration position currently funded through June 30, 2025. Continuation beyond that date is subject to available funding. · If you are a current Oregon Judicial Department (OJD) regular status employee, acceptance o ...
Part-time Accounting Clerk

2 days ago

Carolina Christian College Salem, United States Part time

Part-time Accounting Clerk · Carolina Christian College is looking for a skilled part-time accounting clerk to work 20-30 hours per week. Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements and financial a ...
Shipping & Receiving

3 weeks ago

Celerity Staffing Solutions Oregon, United States

Job Description · Job DescriptionCelerity is partnering with our client in the Oregon area sourcing a Shipping & Receiving Clerk. · Duties: · Verify and maintain records on incoming and outgoing shipments. Prepare items for shipment. Duties include assembling, addressing, stampin ...
Business Office Representative Clerk

1 week ago

SCA Health Salem, United States

Business Office Representative Clerk - Northbank Surgical Center · JOB_DESCRIPTION.SHARE.HTML · CAROUSEL_PARAGRAPH · JOB_DESCRIPTION.SHARE.HTML · Salem, Oregon · Northbank Surgical Center · Business Ops · Regular · Full-time · 1 · USD $20.00/Hr. · USD $24.50/Hr. · 34540 · Job Des ...
Finance Administrative Assistant

1 week ago

The Salvation Army Cascade Division Oregon, United States

Full job description Recruiting Opportunity Closes: Hourly Wage: $25.00 Hours Per Week: 40 Status: Non-Exempt / Full Time Number of Positions: 1 Department: Finance Position: Administrative Assistant The Salvation Army Mission Statement: The Salvation Army, an international movem ...
Probation Case Specialist

6 days ago

Massachusetts Court System Salem, United States

TRIAL COURT MISSIONThe Trial Court is committed to:* Fair, impartial, and timely administration of justice;* Protection of constitutional and statutory rights and liberties;* Equal access to justice for all in a safe and dignified environment strengthened by diversity, equity, an ...
Probation Case Specialist

4 days ago

Massachusetts court system Salem, United States

TRIAL COURT MISSION · The Trial Court is committed to: · * Fair, impartial, and timely administration of justice;* Protection of constitutional and statutory rights and liberties;* Equal access to justice for all in a safe and dignified environment strengthened by diversity, eq ...
Shipping & Receiving Clerk

2 weeks ago

Lithia Motors Salem, United States

Dealership: · L0242 Honda of Salem · Honda of Salem · Lithia & Driveway (NYSE:LAD) is the largest automotive retailer in the U.S. and was named a 2022 Oregonian Top Workplaces award winner. · We are one of the fastest-growing companies on the Fortune 500 (#145 in With over 33 ...
chief financial officer

1 week ago

COSA Salem, United States

UPDATED: CHIEF FINANCIAL OFFICER - HOOD RIVER COUNTY SCHOOL DISTRICT · This posting will remain open until filled and will begin as soon as possible. The salary range for this position has been increased for the 2024/25 school year. · APPLICATION PROCESS: · Complete and submit yo ...
Guest Services Manager

1 week ago

The Salvation Army USA Central Territory Salem, United States

THE SALVATION ARMY · NORTH AND CENTRAL ILLINOIS DIVISION · Wonderland Camp and Conference Center · POSITION DESCRIPTION · POSITION TITLE: Guest Services Manager · LOCATION/DEPT: Wonderland Camp and Conference Center · REPORTS TO: Executive Director of Camp · FLSA CATEGORY: Exempt ...
Guest Services Manager

1 week ago

The Salvation Army Central Territory Salem, United States

Job Description · THE SALVATION ARMY · NORTH AND CENTRAL ILLINOIS DIVISION · Wonderland Camp and Conference Center · POSITION DESCRIPTION · POSITION TITLE: Guest Services Manager · LOCATION/DEPT: Wonderland Camp and Conference Center · REPORTS TO: Executive Director of Camp ...
Service Clerk

20 hours ago

Eclipse Innovations West Salem, United States

West Salem 'bindan - better employed: Creating perspectives, bringing people and job offers together optimally, that is our mission. Benefit from our experience and use our attractive network of exciting employers, for example in the fields of secretariat, office, banking & insur ...
Vehicle Maintenance Manager

3 weeks ago

Cherriots Salem, United States

Who We Are: · The Salem Area Mass Transit District, known locally as Cherriots, is a successful and highly regarded public transit system. We are a mission-minded, values-driven organization that strives every day to deliver a world-class customer experience. We provide local, ...
Accounts Payable Clerk

2 weeks ago

Tuscan Brands LLC Salem, United States

Considering your next career opportunity with a growing real estate, manufacturing, and hospitality group? If so, consider joining Tuscan Brands. Our organization prides itself with the talented and diverse workforce that is the backbone of our success. We are looking for an expe ...
Paralegal III

1 week ago

NES Fircroft Spring Branch, United States

MAIN FUNCTIONS: · Provides legal support to assigned attorneys or projects by conducting research, organizing files, scheduling depositions and maintaining records. Researches various states? requirements for licensing and certification requirements and prepares documents as nee ...
ASOSU Chief of Staff

2 weeks ago

Oregon State University Corvallis, United States

Position Summary · This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Chief of Staff position with ASOSU at Oregon State University (OSU). · The Chief of Staff shall assist the ASOSU in the coordination and organization of the Executive Branch a ...
Student Government Advisor

3 weeks ago

Oregon State University Corvallis, United States

Position Information Department ASOSU (MGV) Position Title Coordinator-Student Program Job Title Student Government Advisor Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Associ ...