Department Administrator - New Brunswick, United States - Rutgers University

Rutgers University

Verified Company

New Brunswick, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Details:

Position Information
Recruitment/Posting Title
Department Administrator
Job Category
URA-AFT Administrative
Department
Risk Management & Insurance
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers.
Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Finance and Administration (UFA
) advances Rutgers' strategic priorities through the management of all central financial, administrative, and student information systems and processes. We provide essential support and guidance to the Rutgers community, enabling informed decision-making that drives our academic, health, and research excellence. Committed to
UFA's guiding principles and core values, we offer opportunities for professional growth while contributing to the long-term strategic advancement of our division and the university.

Risk Management & Insurance oversees universitywide risk and insurance matters, including assessing potential risks, procuring commercial insurance, and managing self-insurance programs. We provide expertise in areas such as student health insurance, injury and property damage reporting, automobile insurance, certificate requirements, waivers, contract review, student activities, and international travel.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a responsible and experienced Department Administrator for the Department of Risk Management & Insurance. Reporting to the Manager
Contracts & Claims, this role encompasses a broad spectrum of administrative responsibilities.
Among the key duties of this position are the following:
Provides confidential, professional administrative and organizational support to management staff
Handles financial records, processing bills, invoices, and expense reports
Manages the transfer and recording of departmental funds and ensures expenditures align with allocations.
Undertakes general administrative tasks, including personnel support.
Manages schedules, events, and travel arrangements, as well as drafting correspondence and maintaining records.
Supports the Executive Director with various tasks and executing special projects.
Oversees office operations, including space management, equipment, and supplies, while facilitating maintenance and service requests.
Identifies and implements operational enhancements
Serves as the primary liaison with administrative units and vendors.
Screening visitors and calls, interprets policies and procedures.
Represents the department on committees or work groups.

Position Status

Full Time
Hours Per Week

Daily Work Shift

Work Arrangement

FLSA

Nonexempt
Grade
05
Position Salary

Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits

Seniority Unit

Terms of Appointment

Staff 12 month
Position Pension Eligibility

ABP

Qualifications
Minimum Education and Experience
Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
A minimum of 2 years relevant experience in an administrative function.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Must possess excellent interpersonal skills; written and oral communication skills; problem solving skills; and organizational skills.
Must possess the ability to attend to multiple concurrent tasks.

Preferred Qualifications

Knowledge of Rutgers University policies, procedures, and organizational structure preferred.
Knowledge of the Rutgers procurement and HR/Payroll systems preferred.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions