Administrative Assistant - Houston, United States - CAI Greater Houston Chapter

Description

Reporting to the Executive Director, the Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the Chapter.

• Reconcile website directory to CAI National roster (Membership, designation, changes etc.)
• Maintain database entries and reporting
• Provide member login information and create new profiles as needed
• Set appointments, meetings, and conference calls
• Assist in the distribution of member communication materials
• Notify and remind all parties of upcoming events, lunches, meetings etc.
• Add new members to Enews list
• Assist with annual Membership Directory

• Research vendors (catering, decorators, AV, etc.) and choose the best combination of quality and cost
• Assist with event planning and office activities
• Assist in creating and distributing postevent surveys
• Update website with upcoming events and sponsors
• Process and maintain event registration
• Assist with preparation and distribution of event materials and production of name badges

• Welcome clients and visitors to the office and assist them as needed
• Perform various clerical tasks as needed (file papers, organize supplies, etc.)
• Answer phones and route calls to appropriate staff
• Manage, sort, and dispense incoming/outgoing mail and faxes
• Maintain staff and company calendars
• Frequently check office supply stock; reorder supplies when needed
• Attend association meetings and take notes, keep minutes, etc.

• 4 hour shift
• 8 hour shift