Office Assistant/receptionist - New York, United States - Cozen O'Conner

Cozen O'Conner

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Cozen O'Connor, ranked among the top 100 law firms in the country and named to _Newsweek's_ list of America's Most Loved Workplaces, has an immediate opening for a service oriented self-starter to join our administrative team on a full-time basis as an Office Assistant/Receptionist in New York.

Job Duties and Responsibilities:

Answer incoming calls, transfer and/or take messages
Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
Ordering of all catering requests for meetings on behalf of all departments
Organizing events for the office (birthdays, happy hours, etc.) and working alongside Office Services
Assist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondence, submitting vendor invoices and expense reports through Chrome River
Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
Be willing and able to assist reception at our 100 Park midtown conference center in the event emergency backup coverage is needed or if assistance is needed for an even
Other administrative projects as assigned

Qualifications and Requirements:

Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment
Strong organizational skills and commitment client service, teamwork, and continuous improvement
Highly effective written and verbal communication skills
Ability to work well with all levels of firm employees, clients, visitors and vendors
Attention to detail in all interactions and work product
Ability to handle large volume of requests daily
Excellent reading comprehension and proofreading skills
Able to work overtime as needed
High school diploma required, college degree preferred

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Primary Location:
US-NY-New York

Work Locations:
New York City 3 WTC 175 Greenwich Street, 55th Floor New York 10007

Job:
Staff

Organization:
Administration 30

Schedule:
Regular

Shift:
Experienced

Job Type:
Full-time

Day Job

Job Posting:
Apr 24, 2024, 9:44:34 AM