Administrative Assistant - Missouri City, United States - Spectacular Kids ABA Therapy & Consulting

Description

Spectacular Kids is currently seeking an Administrative Assistant for our Missouri City, Txlocation

We are looking for individuals who possess a
positive attitude, are
motivated, and
enjoy working with children to join our team.

Position Summary:


Responsibilities and Duties:

• Clinic Guests and Waiting Room

Greet clients and guests when they arrive to the clinic.

• Offer parents and vendors a beverage upon arrival.
• Ensure the Waiting Room is neat and organized.
• Maintain responsibility for waiting room entertainment (television or music).
• Phone Calls
• Direct incoming phone calls to the appropriate extension.
• Inventory and Clinic Supplies
• Conduct weekly inventory checks.
• Update and maintain inventory spreadsheet.
• Conduct cost comparisons for inventory.
• Order inventory for clinic supplies.
• Distribute supplies as needed.
• Ensure all restrooms are stocked with toilet paper, soap, paper towels, and other essentials.
• Ensure breakrooms are stocked with paper towels, soap, utensils, plates, bowls, and other essentials.
• Accept deliveries and distribute appropriately.
• Maintain list of client crafts for each month.
• Maintain craft supplies.
• Update and maintain client yearly and monthly supplies.
• Distribute walkie talkies to each therapy room and BCBA each morning.
• Assist Business Manager and CEO with overflow duties.
• Update and maintain client calendar in staff break room for client absences, early dismissals, and late arrivals.
• Copy body scan forms and distribute to BCBAs weekly.
• Check mailbox daily and distribute mail accordingly.
• Make copies and fax documents as required.
• Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Gather walkie talkies at the end of each day and charge batteries.
• Ensure all iPads are locked up at the end of the day.
• Coordinator Monthly Parents Night Out.
• Taking payments from the families.
• Conducting tours for new staff.
• Marketing
• Post relevant content to the Spectacular Kids Facebook page.
• Maintain blog posts from Supervisors and Assistant Supervisors to post on social media, the SpecKids website, and the monthly newsletter.
• Create a distribute a monthly newsletter that encompasses upcoming Spectacular News, local resources, announcements for staff (i.e. new BCBAs or BCaBAs), and free community trainings.
• Coordinate various resource fairs.
• Maintain inventory of marketing supplies (i.e. brochures, business cards, giveaways).
• Continuously price check marketing vendors for best price options for marketing materials.
• Research ways to increase marketing for specific products.
• Billing
• Confirm payments in Central Reach.
• Provide a weekly report of nonpayments to the Chief Executive Director, Clinical Director and Chief Financial Officer.

Skills and Abilities:

• General knowledge of Microsoft Word, Excel, and PowerPoint.
• Ability to multitask, maintain organization, and be extremely detail oriented.
• Commitment to maintain client confidentiality.
• Ability to follow up with clients and other staff in a timely manner.
• Ability to navigate the internet as it relates to research for various products and needs of the clinic.
• Ability to verbally communicate effectively with clients, vendors and various professionals in person as well as over the phone.
• Ability to adjust to changes quickly.

Physical Requirements:

• Must be able to lift a minimum of 50 pounds.
• Must be able to sit for long periods of time.
• Must be able to work on a computer for extended periods of time.

Education:

• Minimum of an Associates Degree.

Pay:
$30, $35,000.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (preferred)

Experience:

Microsoft Office: 1 year (preferred)
Customer Service: 1 year (preferred)


Ability to Relocate:

• Missouri City, TX 77459: Relocate before starting work (required)

Work Location:
In person