Documentation Specialist - Parsippany, United States - DOWC

DOWC
DOWC
Verified Company
Parsippany, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Summary:


Duties/Responsibilities:


  • Provide toplevel assistance and administrative support to the manager, internal teams, and clients
  • Have familiar knowledge of clients and act with empathy and a customer centric mentality
  • Ensure smooth progress of daytoday business operations
  • Coordinate with department head to document, refine, and maintain departmental policies and procedures
  • Assist with operational and administrative projects such as formation and transfer of companies
  • Communicate and cooperate with management, including provision of weekly reports and completion of expense reports, coordinate meetings and events
  • Draft and proofread various correspondence and legal documents
  • Respond to customer needs through concise communications, documentation, information sharing, and planning
  • Send timely statements and accurate reporting to clients
  • Assist in annual filings and QA processes for clients
  • Carry out administrative duties such as filing, typing, copying, and scanning.
  • Create a positive support experience and build strong relationships through engaged listening and understanding, problem solving, ensuring timely resolution or escalation, communicating promptly on progress, and maintaining a consummately professional attitude
  • Complete operational requirements by strategically scheduling and providing expedited results
  • Accountable for task and project management, emphasizing strong organization and clear communication
  • Contribute to team effort by accomplishing related results as needed
  • Maintain and protect confidentiality with regards to all aspects of client and company information
  • Handle special projects assigned by management
  • Ability to analyze, improve, and evaluate processes to identify opportunities for improvement
  • Prepare slides, meeting notes, and documents for the manager
  • Responsible for accurate data entry
  • Performs other duties as assigned at the discretion of management

Qualifications:


  • Minimum of 4 years of experience in a highlevel administrative support role
  • Bachelor's Degree required
  • Proficiency in Microsoft Excel
  • Strong analytical skills and attention to detail
  • Ability to pivot quickly and multitask
  • Proven track record of successful project management
  • Experience in the finance/insurance or automotive industry preferred

Physical Requirements:


  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at a time.
This position requires strong organizational skills, attention to detail, and the ability to multitask effectively.

If you are a proactive individual with excellent communication skills and a passion for document management, we encourage you to apply.


Pay:
$ $35.00 per hour

Expected hours: 40 per week


Benefits:


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift

Ability to Relocate:

  • Parsippany, NJ: Relocate before starting work (required)

Work Location:
In person
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