Executive Assistant - Washington, United States - ZemiTek LLC

ZemiTek LLC

Verified Company

Washington, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Who We Are:
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions.

Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.

Position Description:

The Bureau for Asia's Front Office directs and supervises the Bureau, reviewing programs and allocating resources among the Bureau's offices.

The Front Office has the ultimate responsibility for the quality of the Bureau's programs and capacity of its offices.

It provides leadership on programmatic initiatives and activities, ensuring they complement the broader goals of USAID and are compliant with legislation and Agency regulations.

Location:
Washington, DC

Work Schedule:
Full-time, Hybrid (Report to office up to 3 days a week)

Starting Salary Range:
$71,458.90

Clearance Required:
Active Secret Clearance or ability to obtain and maintain a Secret Clearance (US Citizenship Required)

Responsibilities:

As an Executive Assistant, you will directly support the Assistant Administrator (AA) and the Chief of Staff of the Bureau.

Coordinate travel arrangements for the AA and Chief of Staff.
Provide administrative and office support for assigned supervisor/manager or senior staff member.
Manage the transmittal of incoming and outgoing memos.
Research and obtain information for routine and moderately complex reports and special assignments.
Coordinate the routing of documents/memos through the approval chain, following up on pending details, and ensuring deadlines are met.
Provide records maintenance and other duties as assigned related to area(s) of responsibility.
Maintain supplies for the front office, proactively coordinate with the Administrative Management Staff (AMS) to restock items that may be in short supply or out of stock.
Work with the AMS Office to ensure IT and all other office equipment is functioning properly, updated as needed, and/or clean and presentable.
Help ensure timecards are processed on time.
Support USAID coordination efforts with other donors, NGOs, civil society groups, government officials, and other actors as needed.
Maintain awareness of events and programs in which the AA or other senior staff member(s) are involved to ensure consistency in communications and tasking requests.
Maintains awareness of the other Agency leadership's calendars, events, and programs to work directly with other Agency Front Office staff and ensure regular dialogue and sharing of information.
Edit for form and style to ensure documents are grammatically correct. Make recommendations for additional clearances or changes to classification, as appropriate.

Qualifications:

Active secretlevel security clearance

-
Bachelor's degree and
three (3) years of professional office experience or a M
aster's degree and
two (2) years of professional experience.

Preferred Requirements:

Knowledge of US Government administrative procedures
A team player with the ability to learn quickly, with mínimal guidance
Excellent written and oral communication skills
Superior organizational skills
Expert experience managing multiple tasks at once

What We Believe:

ZemiTek is an equal opportunity employer where an applicant's qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.

ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.