Administrative Assistant - Wheaton, United States - The Will Group

Description

About Us:

Operating under the philosophy and mission "Where There's A Will, There's A Way", the corporate culture of The Will Group fosters ingenuity and creativity with every endeavor.

Our competitive distinction is our ability to be an all-encompassing resource for lighting, infrastructure, electrical, manufacturing, and sourcing needs. By directing the industry to our clients, we make positive contributions to our industry's needs and bottom line. This process is not just transactional, its transformational.


Job Summary:

***:

Duties/Responsibilities:

***:

• Provides timely and efficient support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities that include, but are not limited to:
• Provide administrative support to ensure efficient operation of the office.
• Manage and maintain schedules, appointments, and travel arrangements for management and staff.
• Coordinate employee engagement initiatives.
• Prepare and organize documents, reports, and presentations as needed.
• Assist in the preparation of meetings and events, including scheduling, agenda preparation, and logistics coordination.
• Maintain office supplies inventory and place orders when necessary.
• Maintain inventory of promotional materials.
• Assist in the onboarding process for new employees, including first day folders and orientation logistics.
• Perform general clerical duties, including photocopying, scanning, faxing, and filing.
• Handle sensitive information in a confidential manner.
• Update the company organization charts.
• Assist with special projects and other duties as assigned by management.
• Track project performance to ensure the successful completion of short and longterm goals.
• Complies with established company work rules, policies, and procedures.
• Actively engages with other members of the company to continuously strive to improve processes, create efficiencies, reduce costs, and increase profitability.
• Cooperatively takes on other duties, roles, or responsibilities, as assigned.

Required Skills/Abilities:

• Proven experience as an administrative assistant or relevant administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, with the ability to prioritize tasks.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and trustworthiness when handling confidential information.
• Selfmotivated, driven, and competitive in nature

Education and Experience:

• High School Diploma Required.
• Proficiency in Microsoft Office Suite.
• Proficiency in Canva a plus.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access various departments of a given location.
• Must be willing to travel to other work sites/locations using a vehicle, whether personal or company owned.

Salary Range:
$41600 to $ 47840 annually