Event Manager - Encinitas, United States - The Aerial Studio

Description

Job Title:
Event Manager


Reports To:
Associate Producer


Location:
On-site at Event Locations

**Term : Temporary / Seasonal Oct 2- Jan 25


Job Summary:


Key Responsibilities:

-
Event Planning and Execution:

• Understand and execute the event management plan and associated risk assessments.
• Manage all site operations, ensuring the venue is prepared each event night.
• Coordinate frontofhouse (FoH) operations with ticketing staff, Venue Duty Manager, Stewarding team, Security Manager, Parking supervisor and the Garden volunteers.

-
Staff training:

• Lead training sessions to ensure all staff (Stewards, Parking attendants, Security, Pedestrian guards, technical and safety staff) understand the entirety of the operation including emergency management plan.

*Communication and Reporting**:

• Oversee radio communications onsite among all operational staff, vendors, and venue representatives.
• Ensure that daily briefings and nightly reports, including show and production reports, are complete and effectively communicated to all stakeholders.

-
Safety and Compliance:

• Responsible for the safety, supervision, and welfare of everyone onsite.
• Lead onsite emergency responses, including evacuation procedures and first response to incidents along with Duty Manager and Head of Security.
• Manage the accreditation of staff and vendors to maintain security protocols.

-
Crowd and Resource Management:

• Oversee crowd control and manage audience flows in conjunction with security services to ensure a smooth attendee experience.
• Handle capacities and liaise with the box office regarding any changes on event nights.
• Manage traffic, first aid, cleaning, and waste removal staff to ensure all aspects of the event run smoothly.

-
Vendor and Concession Management:

• On the ground management and liaison with all concessions to ensure operations within contract terms and maintain high standards of health, safety, and presentation.
• Oversee and maintain steady flow of vehicular and pedestrian traffic throughout the night.

-
Technical and Show Quality:

• Work closely with the show run crew to understand technical aspects and maintain high standards of presentation throughout the event.
• Manage cancellation procedures as required, in line with event cancellation policies.

Qualifications:

• Proven experience as an Event Manager, particularly with largescale outdoor events.
• Strong leadership skills and experience managing multiple teams and vendors on a singular event site.
• Excellent communication skills and the ability to work collaboratively with internal and external teams.
• Ability to thrive in a challenging, fastpaced, and highpressure environment.
• A commitment to exceptional customer service and an 'audience first' approach.

Education:

• Bachelor's degree in Event Management, Hospitality, Business Administration, or related field preferred.

Experience:

• Minimum of [5] years in event management, with significant handson experience in outdoor event settings.

Job Types:
Full-time, Contract, Temporary


Pay:
$ $60.00 per hour


Expected hours:
per week


Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• Evening shift
• Night shift
• Weekends as needed

Experience:

• Events management: 5 years (required)
• Customer service: 5 years (required)

Language:

• English (required)
• Spanish (preferred)

Shift availability:

• Night Shift (required)

Ability to Commute:

• Encinitas, CA required)

Ability to Relocate:

• Encinitas, CA 92024: Relocate before starting work (required)

Work Location:
In person