Head Start Data Specialist - Albion, United States - Community Action of Orleans and Genesee, Inc.

Description

Job Description

Job Description

Job Title: Head Start Data Specialist

Department: Head Start (Birth to 5)

Reports to: Director of Head Start

Pay Range: $ $25.00/hr

FLSA Status: Non-Exempt

I. PURPOSE AND SUMMARY OF RESPONSIBILITIES:

Primarily responsible for the general organization, administration, and data management of the Head Start Sites in Orleans and Genesee Counties in accordance with established program policies and guidelines. Works closely with the Director and Leadership Team to facilitate the implementation of Head Start Federal Performance Standards within the Head Start program in Orleans and Genesee Counties.

II. ESSENTIAL RESPONSIBILITIES

Data Management and Coordination:

• Perform general data entry to ensure accurate and up-to-date records.
• Serve as Certification Coordinator after onboarding, managing certification records and ensuring compliance.
• Maintain Child Plus, FAMS, and Teaching Strategies databases, ensuring data accuracy and timely updates.
• Monitor and maintain performance standards, ensuring compliance with Head Start Federal Performance Standards. Includes annual Community Assessment updates, Self-Assessments, Customer Satisfaction Survey data, etc.
• Track and analyze all program data, identifying trends and providing reports to the Leadership Team.
• Collaborate with other departments as necessary to support data needs and program integration.
• Generate, schedule, and distribute reports as requested by Leadership Team members.
• Provide backup support from a Leadership perspective, assisting with administrative and supervisory tasks as needed.

Administration and Supervision

• Conducts or oversees inspections at Head Start Sites and maintains inspection related documentation for all sites
• • Collects and tracks concerns and physical plant issues that arise through Leadership Team; submits reports to Director.
  • Provides monthly report to Director on condition of facilities, projections for repair and compliance issues. Projects work and projects needed in the future.
• Maintains administrative documentation, program forms, and reports as required
  • Tracks and monitors In-kind documentation for the entire program.
  • Assists in coordinating and tracking inventory for the program
  • Prepares forms for outside agencies as needed
• Consolidates monthly calendar for all Head Start locations, incorporating all content area activities
• Takes active part in Annual Self-Assessment and resulting program planning.
• Works closely with the Director, Managers and entire Leadership Team to develop strategies for effective integration of service delivery for children birth to 5.
• Meets at least monthly with Director to present information, review status of projects and discuss concerns and direction. Attends Leadership Meetings.
• Assists Director and Leadership Team in assuring the program fulfills the Head Start mission, is in full compliance and of high quality through team work and constructive problem resolution with resources available.
• Provides support to all areas of program as an integral member of the Leadership Team.
• Maintains strict confidentiality regarding agency, customer and business information.

Direct Service

• Provides primary coverage for Batavia site leader as necessary (Lunch, Break, Time-off, etc.)
• Provides coverage for other site leaders as required.
• Monitors, assists with and reports on facilities, child activities, classroom functioning, parent interactions, meal service, staff training, etc.
• Communicates with appropriate Leadership Team member(s) regarding programmatic concerns and carries out plans as needed.
• Coordinates with local school districts, agencies and / or outside service providers to exchange information regarding students with disabilities and those transitioning to kindergarten.
• As an integral part of the Head Start Leadership Team, provides information, data and projections at meetings. Works cooperatively with team to assure a totally integrated program of quality services, in keeping with regulations, program plans, Community Assessment and agency strategic plan.

Professional Development

• Attends all full staff, site, Leadership Team, and other staff meetings as mandated.
• Assures representation of program accomplishments, achievements, and concerns at all program, agency and other meetings either directly or through Director.
• Attends all mandatory and appropriate local, state or federal meetings and trainings.
• Participates on relevant boards or advisory committees in the community related to content area and agency ad hoc committees (ex. Safety Committee) as requested and approved by Director.
• Attends outside trainings as opportunities exist and resources allow (ex. Federal, or regional trainings).

III. MARGINAL RESPONSIBILITIES

• Participate in non-mandatory training and meetings as directed by Director.
• Collaborates with site leaders to establish "wish list" for all centers in keeping with needs; works on proposals for obtaining resources to obtain items.
• Provides information to staff and families about local events, activities, organizations in center area
• May complete additional tasks as required by Strategic Director of Children's Services.

IV. RELATIONSHIP

A. Internal

Interactions:

• Member of a Leadership Team that develops programmatic goals and strategies. Interacts with the Director, Leadership Team and Site team, including: Bus Drivers, Family Advocates, Education Staff, and Nutrition staff daily; Managers and other Leadership Team frequently.
• Interacts with children and families regularly
• May supervise daily activities of site line staff when directed by Director of Head Start.
• May directly supervises Janitors, Teacher Assistants/Bus Monitors, Floaters, and Substitutes directed by Director of Head Start.
• Job Development and volunteers at the site (varies)

B. External

• Promote community awareness of Community Action of Orleans & Genesee, Inc. and its programs and services offered.
• Serves as a Head Start representative with community resources, including possible membership on advisory committees of outside agencies.
• Interacts regularly with regulatory officials, vendors and community partners who visit sites

V. WORK ENVIRONMENT

• Work is performed at the Head Start Center with moderate noise from phones, office equipment, kitchen area, classrooms, and voices of children and staff.
• Works nights/weekends, as needed, in order to meet job requirements.
• Crisis situations involving high risk decisions regarding staff, children, and families occur periodically and may require immediate response.
• Personal transportation of approximately miles per month is required to complete the functions of the job, with possible overnight travel for out-of-area training sessions.

VII. QUALIFICATIONS

• Bachelor's Degree in relevant discipline
• Experience obtaining, manipulating, and interpreting data from a number of sources.
• Experience with Microsoft Suite of products, specifically Excel.
• Previous experience in an Early Childhood Program/setting working directly with children a plus
• Project Management experience a plus
• This position requires a valid driver's license, an acceptable driving record, and acceptable insurance coverage limits per agency policies.
• Ability to maintain confidentiality of agency and client information
• Must meet general staff requirements of OCFS regulations.

Company DescriptionCommunity Action offers hope, help, and change to families in Orleans and Genesee counties. Community Action programs provide opportunities to increase children's chances for success in school, improve the quality and accessibility of childcare, provide job training, prevent teenage pregnancy, offer energy assistance, assist families in crisis, and much, much more.
In 1965, Community Action began serving the needs of low-income residents of Orleans County. Community Action Agencies across America were established under the Economic Opportunity Act of 1964 to fight America's War on Poverty. We are proud to be a part of this nationwide movement.
In the 1980s, Genesee County asked Community Action to provide services to the whole county beyond Weatherization and Head Start, which were already in place. Then, in 2008, we became Community Action of Orleans & Genesee, a title that better reflects our two-county service area.
Our agency has become a fundamental part of the community. In partnership with other agencies, we strive to provide hope and help for individuals and families and change for our community.

Company Description

Community Action offers hope, help, and change to families in Orleans and Genesee counties. Community Action programs provide opportunities to increase children's chances for success in school, improve the quality and accessibility of childcare, provide job training, prevent teenage pregnancy, offer energy assistance, assist families in crisis, and much, much more.\r
In 1965, Community Action began serving the needs of low-income residents of Orleans County. Community Action Agencies across America were established under the Economic Opportunity Act of 1964 to fight America's War on Poverty. We are proud to be a part of this nationwide movement.\r
In the 1980s, Genesee County asked Community Action to provide services to the whole county beyond Weatherization and Head Start, which were already in place. Then, in 2008, we became Community Action of Orleans & Genesee, a title that better reflects our two-county service area.\r
Our agency has become a fundamental part of the community. In partnership with other agencies, we strive to provide hope and help for individuals and families and change for our community.