Yas/dcmm Administrative Assistant - Middletown, United States - Advanced Behavioral Health (ABH®)
Description
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DUTIES AND RESPONSIBILITIES:
- Coordinates with Social Security, DHMAS, and ABH staff and maintains a comprehensive knowledge of DCMM/YAS services with regard to benefits, eligibility, referral options, and an understanding of all associated forms;
- Updates the Rep-Payee spreadsheet data to ensure that all applicants are tracked and information is up to date.
- Disburse mail to programspecific sites;
- Provides assistance to the DCMM/YAS staff as necessary;
- Reviews TripLog information and communicates any needs to the DCMM/YAS staff prior to processing payroll;
- Assists managerial staff with scheduling staff and maintaining an active calendar;
- Organizing and maintaining shared information from various program and/or site specific data and spreadsheets;
- Assist in audit preparation as needed
- Obtaining census utilization information from DMHAS providers to support monthly expenditure reporting;
- Employs interpersonal expertise to provide good working relationships with members, providers, facilities and other ABH personnel;
- Maintains confidentiality of all client protected health information and adheres to all HIPAA related policies and procedures;
- Demonstrates ethical behavior and cultural sensitivity in all activities involving individuals of diverse backgrounds;
- Performs other tasks/responsibilities as required/assigned to support the business operations.
EDUCATION AND EXPERIENCE REQUIREMENTS:
- Associate degree required or equivalent combination of education, experience and training that provides the required knowledge skills and abilities;
- 13 years of demonstrated work experience in an administrative assistant or related position.
KNOWLEDGE/SKILLS/ABILITIES:
- Willingness to develop an indepth knowledge of the DCMM/YAS programs and Social Security processes related to the contract ;
- Must be flexible in order to respond quickly and positively to shifting demands;
- Strong attention to detail; ability to work on multiple tasks and meet deadlines;
- Excellent PC skills with demonstrated experience using Microsoft Office Package (MS Word, Excel and Outlook);
- Strong written and verbal communication skills required;
- Excellent communication skills needed, and the ability to prioritize the needs of staff and providers.
