Assistant Chief Engineer - Los Angeles, United States - The Wilshire

Description

Job Title:
Assistant Chief Engineer


Reports To:
Chief Engineer


FLSA Status:
Exempt


Date:
April 2, 2024


Essential Duties and Responsibilities Include the Following:
Plans and directs all aspects of engineering and maintenance activities within an organization. Ensures all building projects, initiatives, and processes are in conformance with the association's established policies and objectives. Demonstrates expertise in a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others. A wide degree of creativity is expected.

Other duties may be assigned.

• Proactive inspection of other common area amenities, including landscaping, and timely execution of necessary repair and maintenance activities
• Oversee various internal departments, including Engineering and Housekeeping, to ensure proper responsiveness to homeowner/ resident requests for maintenance or compliance issues or architectural change approvals
• Prepare and post memos and notifications as needed
• Be able to be on call over the weekends
• Attend and participate as needed in any architectural review meetings
• Visit all units during construction to confirm that all contractors are following the previously approved scope of work
• Approve and code vendor invoices and ensure vendors comply with the terms of their service contracts
• Gather detailed bids for major nonrecurring projects or for requested changes in recurring vendor contracts
• Monitor the financial responsibilities like weekly purchase orders, invoices and monthly credit card purchases, and any document that requires the General Manager's signatures
• Assist the General Manager with the annual budget and reserve study
• Assess and monitor community needs: identify opportunities for improved communication or service delivery methods. Implement programs for improvement.
• Oversee all preventive maintenance work and records, which includes building equipment and homeowners inspections and repairs
• Plan schedule of work per the established priorities
• Allocate manpower by crafts to meet work schedules
• Furnish the plan engineer with basic data required in effecting overall and longrange planning
• Schedule materials necessary to execute work in accordance with schedules
• Prepare data regarding engineering/housekeeping estimate of labor and accumulated closeout data
• Other duties as may be assigned

Competency

To perform the job successfully, an individual should demonstrate the following skills:

• Manages difficult or emotional customer situations
• Responds promptly to customer needs
• Responds to requests for service and assistance
• Meets commitments
• Speaks clearly and persuasively in positive or negative situations
• Listens and gets clarification
• Responds well to questions
• Writes clearly and informatively in English
• Edits work for spelling and grammar
• Able to read and interpret written information in English
• Follows policies and procedures
• Is consistently at work and on time
• Reacts well under pressure
• Treats others with respect and consideration regardless of their status or position

Education/Experience

• High School Diploma
• Ten (10) Years of Customer Service
• Previews demonstrable building mechanical systems and repair experience
• His demonstrable past supervision experience with direct reports for a minimum of five (5) years

Reasoning Ability
- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.

Computer and Technical Skills

To perform this job successfully, an individual should have a knowledge of:

• Word Processing software, esp. Microsoft Outlook
• Able to type and navigate various computer software
• Operate the CCTV camera program
• Work on site or remotely with the Energy Management System ( EMS ) Alerton
• Possesses essential elements of reading building plans and electrical schematics

Supervisory Responsibilities

The following are examples only and are not intended to be all-inclusive or restrictive; other duties may be assigned as necessary.

• Carries out supervisory responsibilities per The Wilshire's policies and procedures. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Maintains a professional departmental and company reputation

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the regularly required to sit; use hands to finger, handle, or feel and talk or hear.

The employee is frequ