Learning and Development Intern-HR - Madison, United States - Wisconsin Economic Development

Description

Wisconsin Economic Development Corporation

Position Description

Position Title: Learning and Development Intern-HR

Department: Human Resources

Reports to: Director of Learning

Position(s) Supervised: None

FLSA Status: Non-Exempt

Position Summary

The Learning and Development Intern-HR cooperates with the Learning Team to create, manage, organize, and present company Learning classes, programs, meetings, and achieve company-specific Learning goals. The primary responsibilities of this role include maintaining existing training documents and programs, assisting with and scheduling learning events, and maintaining the Learning Calendar. The Learning and Development Intern-HR will also have the opportunity to work in other areas of HR and will coordinate/lead Learning and HR projects as needed.

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Responsibilities

The Learning and Development Intern-HR will spend a majority of the time in these activities:

• Communicating with internal staff about Learning Events and classes.
• Managing the messages, meetings, and information shared in the Training Inbox and other channels associated with Learning, like Microsoft Teams.
• Coordinating with Divisional Leaders who are acting as facilitators for upcoming training programs.
• Collaborating with the team to maintain the eLearning (LMS) system including:
• • Scheduling events and classes to appear on the WEDC Learning Calendar,
  • Assigning Learning Classes and Required Learning content to Employees,
  • Managing class rosters including recording attendance and completion status for Employees,
  • Developing Learning and Compliance reports to be shared with Employees and Managers which will track and report on Employee learning progress
• Processing procurement cases related to Training programs, guest speakers, events, supplies, and off-site training or professional development provided by 3rd party vendors.
• Research and produce learning content for training modules and the learning newsletter.
• Preparing Learning Aids to support training programs.
• Setting up meeting rooms and classes with necessary equipment and student supplies
• Creating visual, audio, and interactive learning tools
• Assisting with New Hire Orientation including facilitation of the New Hire Orientation presentation, WEDC systems demonstrations, New Hire Paperwork and I9 process, and other New Hire required activities.
• Documenting, reviewing, and organizing training systems procedures and supporting documentation for training programs and systems (Creating Procedures and Work Instructions).
• Updating/maintaining the Human Resources Handbook and New Hire Onboarding Guide.
• Supporting the Human Resource Department with programs, initiatives, etc.
• Providing outstanding customer service to internal staff and external business partners.
• Other projects and responsibilities as assigned.

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Education and Experience:

Past and/or current enrollment or recent completion of Human Resources related degree or coursework.

Skills and Talents:

• Ability to analyze situations, solve problems, and complete tasks by using informed judgement, related experience, and recommending effective solutions.
• Can review documents and information to find mistakes and correct them.
• Excited and willing to work in a team environment and achieve team goals.
• Familiarity with Microsoft office suite of products like Word, Excel, and PowerPoint and willing to learn to use other software or applications associated with assigned work.
• Enjoys communicating verbally and in writing to communicate messages and information to others.
• Can keep confidences and use discretion to protect Employees and Employee Information.

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Other Requirements

• Based on the responsibilities of this position, this position may need to lift and/or move up to 10 pounds.

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WEDC DIVERSITY, EQUITY, INCLUSION & BELONGING STATEMENT

WEDC must be a diverse and inclusive organization reflective of the businesses, communities, and people in Wisconsin and beyond. We believe that diversity drives innovation and commit to create an inclusive, equitable and diverse workplace where our differences are celebrated as drivers of our organization's performance.

TO SUPPORT A DIVERSE AND INCLUSIVE WORKFORCE AT WEDC, WE WILL WORK TO ACHIEVE THE FOLLOWING GOALS:

• Increase WEDC's racial diversity, specifically with Black/African American, Native American and Latinx populations;
• Increase LGBTQ representation across WEDC; and
• Increase the diversity of WEDC's leadership.

TO MEET OUR DIVERSITY AND INCLUSION GOALS, WEDC WILL TAKE THE FOLLOWING ACTIONS:

• Create an intentional approach to recruit minority candidates by using targeted media channels to promote open positions;
• Ensure formal offers are made only after a diverse pool of candidates have been considered at each hiring stage;
• Identify and develop a variety of employee resource groups, including groups for African Americans, Hispanics and Latinos, LGBTQ+ and more;
• Post signage to highlight WEDC's commitment to diversity and inclusion; and
• Revisit EEO disclosures in our application process to highlight statements regarding WEDC's commitment to diversity, equity, inclusion and belonging.

Equal Employment Opportunity Statement

Wisconsin Economic Development Corporation is an Equal Opportunity Educational Institution and EEO/Affirmative Action Employer committed to excellence through diversity. Employment offers are made on the basis of qualifications, and without regard to race, sex, religion, national or ethnic origin, disability, age, veteran status, or sexual orientation.

Veteran Declaration

Applicants for employment are invited to participate in affirmative action program by reporting their status as a protected veteran or other minority. In extending this invitation, we advise you that: (a) workers (applicants) are under no obligation to respond but may do so in the future if they choose; (b) responses will remain confidential within the human resource department; and (c) responses will be used only for the necessary information. Refusal to provide this information will have no bearing on your application and will not subject you to any adverse treatment.
** PROTECTED VETERAN DEFINITION

Protected veteran means a veteran who may be classified as an active duty wartime or campaign badge veteran, disabled veteran, Armed Forces service medal veteran or recently separated veteran.

Active duty wartime or campaign badge veteran means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

Armed Forces service medal veteran means any veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order FR 1209, 3 CFR, 1996 Comp., p

Disabled veteran means (1) a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or (2) a person who was discharged or released from active duty because of a service-connected disability.

Recently separated veteran means a veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval or air service.

* EEOC RACE/ETHNIC IDENTIFICATION CATEGORIES

Hispanic or Latino -A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.

White(not Hispanic or Latino)-A person having origins in any of the original peoples of Europe, the Middle East or North Africa.

Black or African American(not Hispanic or Latino)-A person having origins in any of the black racial groups of Africa.

Native Hawaiian or Other Pacific Islander(not Hispanic or Latino)-A person having origins in any of the peoples of Hawaii, Guam, Samoa or other Pacific Islands.

Asian(not Hispanic or Latino)-A person having origins in any of the original peoples of the Far East, Southeast Asia or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam.

American Indian or Alaska Native(not Hispanic or Latino)-A person having origins in any of the original peoples of North and South America (including Central America) and who maintain tribal affiliation or community attachment.

Two or more races(not Hispanic or Latino)-All persons who identify with more than one of the above races.