John Davidson

Organized and resourceful professional with a track record of overseeing complex schedules, acting as a gatekeeper, and delivering seamless support to leadership and teams in dynamic environments. Known for effective communication, optimizing workflows, and fostering strong cross-functional relationships. Leverages technology to improve efficiency while maintaining confidentiality and resolving challenges proactively. Committed to bringing exceptional administrative skills, adaptability, and a collaborative mindset to facilitate success and achieve organizational goals.

SKILLS

Deadline Prioritization | Stakeholder Management | Communication & Correspondence | Travel Coordination | Event Planning | Process Improvement | Cross-Functional Collaboration | Relationship Building | Personal Support | Conflict Resolution | Growth & Team Development | Technology Utilization | Adaptability | Resource Management | Attention to Detail

TECHNOLOGY

Microsoft Office Suite | Google Workspace | FileMaker Pro | AI Tools (ChatGPT, Generative, Research & Productivity Tools) | Scheduling & Collaboration Tools (Slack, Trello) | Video Editing Tools (Avid) 

EXPERIENCE

Northwestern University - Evanston, IL 07/1998 - 08/2010

Director of Operations - Men’s Basketball 

Coordinated scheduling and logistics for an NCAA Division I team and staff, managing events, travel, and meetings, facilitating smooth day-to-day operations from C-suite to student workers. 

• Managed complex calendar and scheduling for 25 high-profile athletes and coaches, coordinating over 25 trips annually, delivering seamless execution and minimizing conflicts.
• Increased operational efficiency by developing and maintaining a custom database with 5,000+ contacts, streamlining recruiting and communication processes.
• Organized camps and events for 500+ area students, teams, and coaches, increasing participation by 30% and enhancing community outreach through targeted promotion.
• Supported C-suite equivalent leadership across multiple regime changes, maintaining operational continuity and adapting to evolving strategies.
• Acted as a trusted gatekeeper, exercising discretion in handling sensitive matters, and knowing when to elevate concerns to leadership and when to address them independently.

VOLUNTEER EXPERIENCE

Private Caretaker 08/2010 - Present

Caregiver for multiple generations of family

• Coordinate multiple schedules, balancing academic, medical, and extracurricular commitments for family members, requiring effective communication and collaboration to ensure all priorities are met without disruption.

DuPage County Board of Elections - DuPage County, IL 11/2022 - Present

Election Judge

Facilitate the voting process for community members by setting up polling location, then greeting and aiding voters. Prepare, verify, and submit reports in compliance with election regulations.

• Collaborate with diverse teams of new volunteers to ensure 100% adherence to procedural standards, demonstrating attention to detail, flexibility, and effective teamwork under high-pressure conditions.
• Provide customer-service-oriented support to a diverse group of 1,000+ voters daily, troubleshooting issues with patience and professionalism, creating a positive voting experience while maintaining strict confidentiality and adherence to election protocols.

Indian Prairie Project Arrow PTA - Aurora/Naperville, IL 07/2017 - 06/2019

President 

Directed district-wide PTA organization, collaborating with a diverse group of parents, teachers, and students, and represented the organization at district-level meetings.

• Boosted membership by 100% and revenue by 120% by modernizing outreach efforts to all stakeholders and digitizing administrative processes.
• Organized inclusive community events for 250+ attendees, increasing engagement and participation by 50% year-over-year.
• Created an advocacy network of volunteers and educators from 28 schools, uniting diverse interests to support common goals and improve student and teacher support.

Various Youth Sports Organizations - DuPage County, IL 11/2010 - 03/2020

Head Coach

Led teams of boys and girls in baseball, basketball, and soccer.

• Organized practices and events, building a strong rapport with both athletes and parents by communicating clearly and emphasizing an inclusive, responsible team culture.
• Adapted coaching techniques to engage diverse groups of 10-18 athletes, ages 5-16, focusing on personal growth and teamwork, and achieving an 85% player retention rate.

EDUCATION

Northwestern University - Evanston, IL

Master of Arts in Sports Administration - Management and Operations

Bachelor of Science in General Studies - History