Holly Niemi

I am a career executive assistant with over eight years of experience supporting C-suite leaders and senior executives across Microsoft, Amazon, AWS, and government agencies. I specialize in complex calendar coordination, project management, meeting coordination, and SharePoint management. I have my bachelor's degree in business administration and marketing from California State University - Sacramento. I am also a REALTOR. 

EXECUTIVE ASSISTANT

PROFESSIONAL SUMMARY

Graduated with a bachelor’s degree in business administration and marketing from California State University – Sacramento. Disciplined and insightful professional with over 10 years of experience in providing high-level administrative support to key executives in fast-paced, high-growth SaaS and technology environments. Impressive track record of facilitating company-wide initiatives, high-level meetings, managing calendars, coordinating domestic and international travel, handling confidential information, and ensuring seamless executive operations. Adept at facilitating communication between leadership teams and key stakeholders, preparing detailed expense reports/invoices and presenting data-driven insights. Proactive in managing cross-functional projects, process improvements, and operational efficiencies. Leveraged Power BI and SharePoint to streamline reporting, enhance collaboration, and support data-driven decision-making across executive and operational functions. Known for excellent organizational skills, meticulous attention to detail, and a strategic mindset, with the ability to excel in supporting C-suite executives by streamlining office workflow, optimizing schedules, and proactively managing priorities. Recently expanded expertise to include AI tools for process automation. 

SKILLS & TOOLS

WORK EXPERIENCE

Executive Assistant  07/24 – 01/25

California Department of Water Resources, Sacramento, CA

Provided administrative support to the Lead Deputy Directors and the Director of Statewide Energy. Managed complex calendars, scheduled high-priority meetings, and ensured seamless coordination across departments. Facilitated the routing of confidential government documents for signature, ensuring compliance with state regulations. Executed travel arrangements, including expense reporting and reimbursement processing. Coordinated special meetings with key stakeholders, including the Governor’s Office, meeting all logistical needs. Participated in event planning by overseeing venue selection, catering, and agenda preparation.

• Optimized workflow efficiency by facilitating the redesign of new executive office space for hybrid team meetings.
• Expedited document approvals for executives by proactively identifying and resolving inefficiencies in document routing for Directors.

Executive Assistant    09/22 – 03/24  Microsoft, Remote, CA

Served as the primary point of contact for administrative staff, facilitating onboarding and training on internal tools and procedures. Tracked and analyzed financial data in Excel, generating detailed PowerPoint reports for leadership review. Delivered administrative support, including data analysis, document preparation, purchase order management and policy compliance guidance. Engaged in the planning and execution of two major corporate events, overseeing all aspects of logistics, technology setup, catering coordination, and guest accommodations.

• Supported four Assistant General Counsel within the Corporate External Legal Affairs (CELA), within Healthcare & Life Sciences, Strategic Missions & Technology, Payments & Gaming, and Quantum Computing.
• Minimized scheduling conflicts and improved timelines by creating a calendar management system using Outlook.
• AI Tools for Process Automation – Experienced in leveraging AI platforms to streamline workflows, automate repetitive tasks, and enhance operational efficiency.
• Streamlined executive schedules and boosted meeting productivity by implementing a new agenda management process.
• Improved future corporate event planning by performing post-event surveys and presenting new insights to leadership.
• Integrated Power BI dashboards with SharePoint portals to ensure seamless access to live data, enhancing transparency and stakeholder engagement.

Executive Assistant  09/21 – 08/22

Amazon Web Services (AWS), Remote, CA

Supported the Director of Startup Marketing, Direcitor of Sports Marketing, VP of WW Analyst Relations Market Intelligences, and the Director of Brand, Creative & Events. Managed and synchronized executive calendars across time zones, ensuring optimal scheduling. Facilitated domestic and international travel planning, including visa processing, itinerary coordination, and logistical arrangements. Supported the executive in project management by tracking deliverables, prioritizing tasks, and ensuring alignment with deadlines. Managed the planning and execution of high-level team meetings. Managed purchase orders, negotiated RFP’s with hotel venue’s for events, planned run-of-show, and follow-up surveys. 

• Increased AWS productivity and reduced scheduling conflicts by deploying a strategic time-blocking system.
• Attained a 20% reduction in travel-related issues and improved employee satisfaction by optimizing travel efficiency.
• Planned, coordinated, and executed 3 successful offistes with positive feedback from manager and teams. 

Executive Assistant          06/19 – 08/21

 Vistage, Granite Bay, CA                                                                                                

Delivered executive-level administrative support, streamlining daily operations and reducing turnaround time for key deliverables. Participated in managing corporate event logistics, including hotel reservations, catering, transportation, and entertainment to meet organizational needs. Arranged business travels, prepared detailed itineraries, and ensured seamless execution of retreat logistics. Scheduled high-level meetings, coordinated calendar management, and facilitated expense tracking. Coordinated the planning and execution of corporate events, negotiating key vendor contracts and managing all logistical components.

• Implemented a new project management system that improved task tracking and collaboration, resulting in a 30% increase in project completion rates and enhanced team productivity.
• Created a comprehensive procedure manual and onboarding plan and conducted a two-week training program for the new Executive Assistant, enabling them to work independently and perform the job effectively by the end of the training period.

Administrative Assistant                                                                                                              03/15 – 03/17 

State of California, Rancho Cordova, CA

Supported the Chief of Enforcement in the Quality Assurance Department. Scheduled and coordinated leadership meetings, prepared agendas, and documented meeting minutes. Conducted detailed research and data entry tasks to support ongoing investigations and regulatory compliance efforts. Streamlined a diverse range of office operations, including procurement of supplies, equipment maintenance, and liaising with IT for troubleshooting and repairs.

• Enhanced complaint management processes by facilitating case documentationand ensuring timely resolutions.
• Promoted research efforts, completing over 20 data entry tasks weekly and increasing department productivity by 10%.

License

Real Estate Salesperson License                                                                                                                                                                                                                                         2025

Issued By: Department of Real Estate, State of California

Date Issued: March 13th, 2025

Date Expires: March 12th, 2029

License Number: 02257618

AFFILIATIONS

Member                                                                                                                                                                                                                                                                                                       2004 - Present

California State University of Sacramento Alumni Association

Placer County Association of Realtors                                                                                                                                                                                                                                                      2025

HONORS & AWARDS

Strategic Marketing Award CSUS Sacramento E-MBA Program                                                                                                                                                                2004

California State University, Sacramento, CA

EDUCATION

Bachelor of Business Administration, Marketing                                                                                                                                                                                                                2004

California State University, Sacramento, CA

Bachelor of Business Administration, Marketing                                                                                                                                                                                                                2004

California State University, Sacramento, CA