Project Administrative Assistant - Houston, United States - Analytical Services & Materials, Inc.

Analytical Services & Materials, Inc.

Verified Company

Houston, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

(Job ID# ASM24PAA420)

Location:
Houston, Texas

Description
AS&M has an exciting opportunity for a
Project Administrative Assistant to join the JETS II team.

Responsibilities

The Project Administrative Assistant will:

Start telecon/WebEx, and open products from Weekly SharePoint page for meeting discussion
Tracking document reviews and coordinating reviewers for teams
Provide general administrative support, including scheduling meetings and reviews
Setting up and managing a "home page" on SharePoint which will display detailed information about the project progress
Administer Project SharePoint site, which means 1) respond to requests for additional subsites, modify sites, manage permissions, set up new lists/libraries, etc., to support growing project needs, 2) reorganize the site, and 3) maintain telecon/WebEx content for Project using SharePoint calendar
Track general project actions and sending out reminders
Collect agenda topics for upcoming meetings using the weekly SharePoint page
Collect actions and follow up with actionees to get the actions completed and statuses updated ahead of the meetings
Publish minutes from the meetings that include decisions made and actions taken
Perform other duties as required

Qualifications

Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position.
Must be able to complete a U.S. government background investigation.

Requisition Qualifications

Requires a HS diploma or its equivalent.
Experience with SharePoint administration either v2016 or O365 Teams and with Microsoft Office
Excellent oral and written communication skills
Experience in working with engineers in a collaborative environment
Experience with Teams Channels and file management

Requisition Preferences

Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area
Typically requires two (2) years of college with courses in business administration, computer science, and progressive administrative experience, or any equivalent combination of relevant education and experience
Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures
Wiki experience would be a bonus

Management has the prerogative to select at any level for which the position is advertised.

Work Environment
Generally, an office environment, but can involve inside or outside work depending on task.

Physical Requirements
Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).

Equipment and Machines
Standard office equipment (PC, telephone, printer, etc.).

Attendance
Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.

Other Essential Functions
Must be able to work in a team atmosphere. Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation.

Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.

How to Apply?

AS&M is an equal opportunity, affirmative action employer

Benefits: