Director of operations - California, United States - NYC Office of the Mayor

Description

Director of Fiscal Operations

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Director of Fiscal Operations


Agency:

OFFICE OF RACIAL EQUITY
Posted on: 05/11/2024


Job type:
Full-time

Location

MANHATTAN

Title Classification:
No exam required

Department
Program Staff

Salary range:
$58,700.00 – $120,000.00

Job Description


The Agency You'll Join:

The NYC Mayor's Office administers all city services, public property, most public agencies, and enforces all city, state, and federal laws within New York City.

New York City's Mayor, Eric Adams is head of the executive branch of New York City's government.

Mayor Adams has served the people of New York City as an NYPD officer, State Senator, and Brooklyn Borough President.

The Adams' Administration is leading the fight to make New York City's economy stronger, reduce inequality, improve public safety, and build a stronger, healthier city that delivers for all New Yorkers.

As an agency, we value fairness, helpfulness, transparency, leadership and build our teams around these values. For other current job opportunities visit our careers page.


The Team You'll Work With:

The NYC Mayor's Office of Equity (MOE) was established in 2022 and serves as New York City government's centralized equity office.

Focusing on developing critical, equity-driven strategies across our diverse communities, MOE includes the Commission on Gender Equity (CGE), the Young Men's Initiative (YMI), and the NYC Unity Project (UP) as well as multi-agency bodies like the Pay Equity Cabinet (PEC) and the Taskforce on Racial Inclusion & Equity (TRIE).

New York City voters passed three ballot measures in November 2022 to embed racial justice in the heart of City government.

The Mayor's Office of Equity is hiring several new staff to develop and lead the successful implementation of these ballot measures and help realize a vision of racial equity in New York City.

MOE's staff develop innovative programs, policies, initiatives, and campaigns designed to measurably reduce disparities and promote Diversity, Equity, Inclusion & Accessibility (DEI&A).

As a critical part of the mayor's efforts to build a stronger and healthier city, MOE works across City agencies and external partners to effect meaningful change.

Every MOE staffer plays an integral role in our unrelenting commitment to equity.


The Problems You'll Solve:

As a senior leader reporting to the Chief Administrative Officer, you will oversee and manage the day-to-day functions of the Mayor's Office of Equity budget and support the Chief Administrative Officer on contracting processes.

The office is undertaking significant transformation and growth, so you will play a key role in establishing new policies, procedures, and processes related to budget planning and management.

Responsibilities:
Works with Office leadership to ensure alignment between office budget and strategic priorities.

Develops and implements systems, processes, policies, procedures, and guidelines, including the creation of templates and other tracking tools, to allow for a consistent and equitable system of budget planning and management.

Oversees all financial matters relating to the office's budget, including personnel and other costs.
Maintains projected payroll expenses and oversees budget expenses for the office's day-to-day functions.
Ensures compliance with citywide rules and oversight regulations and guidelines.

Reviews and submits financial transactions for approval, monitors expenses and spending patterns, and implements measures to promote adherence to budgets and accentuate fiscal wellness.

Conducts quantitative and qualitative analysis of budgets, expenditures, funding requirements, outcomes, and cost-effectiveness.

Serves as a liaison and collaborative partner to internal and external stakeholders with regards to budget matters and ensures consistent review of budgets through recurring reports representing budgetary, purchasing, and expense data.

Provides regular reporting to leadership tracking progress of spending, presenting budgetary issues, developing tracking systems and projections that evaluate financial impact to office and operations.

Oversees the preparation of expense budgets by working with counterparts at the NYC Office of Management and Budget (OMB) on the development of financial plans, budget reconciliation, modification, and review.

Oversees the budgetary needs and expenses of all new as well as ongoing projects, handles budget allocation, prepares budget proposals, and works with appropriate leadership for approval.

Works closely with colleagues on tasks in the City's Financial Management System (FMS) and manages coordinating efforts with agency partners, staff, and other entities on budget management responsibilities, as required.

Supports the Chief Administrative Officer on the office's contracting needs, including but not limited to, preparation of solicitation for contracts and managing the office's use of City's procurement platform (PASSPort).

Manages, edits, and writes briefing documents and analysis for internal and external purposes, as necessary.
Coordinates with Chief Administrative Officer on internal audits and makes recommendations.
Works closely with office leadership to coordinate responses to auditing.


About You:

Eight to ten years of full-time professional experience, including four to five (4-5) years of full-time experience in budgetary planning/management, financial analysis, or a related field.

Experience doing so within New York City or New York State government preferred.
Relevant degree such as public administration, business administration, economics, finance, or a related field preferred.
Experience in budget monitoring/administration, specifically the City of New York's budget process.
Fluency with City's Financial systems and reporting, in particular City's Financial Management System (FMS) and PASSPort.
Strong proficiency in Microsoft Excel, Word, PowerPoint, and dataset analysis.
Skillfully translate policy or programmatic priorities into budget priorities.

Demonstrated presentation and data analysis skills including the ability to gather and synthesize large amounts of information and to focus quickly on the essence of an issue.

Communicate budgetary or contracting issues with clarity that enables senior leadership problem-solving.

Excellent organizational and time-management skills, including the ability to take initiative, problem solve, balance competing priorities, work independently, pay close attention to detail, meet deadlines, and work well under pressure.

Experience with and comfortable building new systems and using significant prior budget experience and expertise to establish best practices at the outset of a new organization.

Comfortable shifting strategies to meet needs and adapting to changing circumstances.

Enjoy employing creativity in identifying and implementing novel solutions to problems, rather than limiting participation to executing a routine set of technical tasks.

Demonstrated commitment to diversity, inclusion, equity, and accessibility.

Prior lived and/or work experience in communities facing historical oppression will contribute to your ability to help the office meet its racial justice mission.

Demonstrated commitment, competency, and familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, and/or Pacific Islander communities in New York City, or other marginalized groups.

Excellent interpersonal skills, a strong ability to work well with others in a diverse team environment, and an enthusiastic work ethic.

Salary:
The City of New York Office of the Mayor's compensation package includes a market competitive salary and exceptional benefits. Our cash compensation range for this role is $100,000-$120,000. Final offers may vary from the amount listed based on candidate experience and expertise, and other factors.

Equal Opportunity | Diversity Equity & Inclusion Statement:

The Office of the Mayor is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The Adams Administration values diversity in backgrounds and in experiences that are reflective of the city it serves. Applicants of all backgrounds are strongly encouraged and welcome to apply.

If you are a qualified individual with a disability or a veteran with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

You can request reasonable accommodations by EEO at

Residency Requirement:
New York City residency is required within 90 days of appointment.

To Apply:

Click the "I'm interested" button to submit your application and please include your cover letter under the "Message to Hiring Manager" field.

Minimum Qualifications

• Do you have a baccalaureate degree from an accredited college or university?
• Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
• Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?
• Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

Preferred Skills

About You:

• Eight to ten years of fulltime professional experience, including four to five (45) years of fulltime experience in budgetary planning/management, financial analysis, or a related field. Experience doing so within New York City or New York State government preferred.
• Relevant degree such as public administration, business administration, economics, finance, or a related field preferred.
• Experience in budget monitoring/administration, specifically the City of New York's budget process.
• Fluency with City's Financial systems and reporting, in particular City's Financial Management System (FMS) and PASSPort.
• Strong proficiency in Microsoft Excel, Word, PowerPoint, and dataset analysis.
• Skillfully translate policy or programmatic priorities into budget priorities.

• Demonstrated presentation and data analysis skills including the ability to gather and synthesize large amounts of information and to focus quickly on the essence of an issue.

• Communicate budgetary or contracting issues with clarity that enables senior leadership problemsolving.
• Excellent organizational and timemanagement skills, including the ability to take initiative, problem solve, balance competing priorities, work independently, pay close attention to detail, meet deadlines, and work well under pressure.

• Experience with and comfortable building new systems and using significant prior budget experience and expertise to establish best practices at the outset of a new organization.

• Comfortable shifting strategies to meet needs and adapting to changing circumstances.

• Enjoy employing creativity in identifying and implementing novel solutions to problems, rather than limiting participation to executing a routine set of technical tasks.

• Demonstrated commitment to diversity, inclusion, equity, and accessibility.

• Prior lived and/or work experience in communities facing historical oppression will contribute to your ability to help the office meet its racial justice mission.

• Demonstrated commitment, competency, and familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, and/or Pacific Islander communities in New York City, or other marginalized groups.

• Excellent interpersonal skills, a strong ability to work well with others in a diverse team environment, and an enthusiastic work ethic.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education's website at
Residency Requirement
New York City residency is required within 90 days of appointment.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Minimum Qualifications

• Do you have a baccalaureate degree from an accredited college or university?
• Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
• Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question \"2\" above?
• Do you have a satisfactory combination of education and/or experience equivalent to that described in questions \"1,\" \"2,\" and/or \"3\" above?

Preferred Skills

About You:
-\tEight to ten years of full-time professional experience, including four to five (4-5) years of full-time experience in budgetary planning/management, financial analysis, or a related field. Experience doing so within New York City or New York State government preferred.-\tRelevant degree such as public administration, business administration, economics, finance, or a related field preferred. -\tExperience in budget monitoring/administration, specifically the City of New York's budget process.-\tFluency with City's Financial systems and reporting, in particular City's Financial Management System (FMS) and PASSPort.-\tStrong proficiency in Microsoft Excel, Word, PowerPoint, and dataset analysis.-\tSkillfully translate policy or programmatic priorities into budget priorities.-\t

Demonstrated presentation and data analysis skills including the ability to gather and synthesize large amounts of information and to focus quickly on the essence of an issue.

-\tCommunicate budgetary or contracting issues with clarity that enables senior leadership problem-solving.-\t

Excellent organizational and time-management skills, including the ability to take initiative, problem solve, balance competing priorities, work independently, pay close attention to detail, meet deadlines, and work well under pressure.

-\t

Experience with and comfortable building new systems and using significant prior budget experience and expertise to establish best practices at the outset of a new organization.

-\tComfortable shifting strategies to meet needs and adapting to changing circumstances.-\t

Enjoy employing creativity in identifying and implementing novel solutions to problems, rather than limiting participation to executing a routine set of technical tasks.

-\tDemonstrated commitment to diversity, inclusion, equity, and accessibility.-\t

Prior lived and/or work experience in communities facing historical oppression will contribute to your ability to help the office meet its racial justice mission.

-\t

Demonstrated commitment, competency, and familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, and/or Pacific Islander communities in New York City, or other marginalized groups.

-\t

Excellent interpersonal skills, a strong ability to work well with others in a diverse team environment, and an enthusiastic work ethic.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education's website at
Residency Requirement
New York City residency is required within 90 days of appointment.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job ID
608328
Title code
0527A
Civil service title
RESEARCH PROJECTS COOR(MA)-MGR
Title classification
Pending Classification-2
Business title
Director of Fiscal Operations
Posted until


Experience level:
Manager

Number of positions
1
Work location
253 Broadway New York Ny

Category:
Administration & Human Resources

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