Hd Payroll Personnel Coordinator I - Los Angeles, United States - USC

USC

Verified Company

Los Angeles, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

The Office of the Provost - Provost Shared Services is seeking a Home Department Payroll/Personnel Coordinator I to join its team.

The Home Department Payroll/Personnel Coordinator I will coordinate all field payroll functions for various administrative and academic divisions of the university.

Reports to the Payroll Supervisor and coordinates closely with University Payroll and Human Resources.

About Provost Shared Services

USC Provost Shared Services provides business services to the Office of the Provost, senior university leadership, and a variety of academic and administrative units across the USC community.

Comprised of several units; Information Technology, Payroll Services, Finance & Controllership, Planning & Design, Faculty/Staff Visa Services, and Office of Institutional Research.

Mission

The mission of Provost Shared Services is to be a trusted business partner and deliver the highest standard of operational and administrative services in support of the academic mission.

We accomplish this through fostering a diverse and inclusive environment, that emphasizes open and effective communication, well-being, belonging and collaboration.

University Culture Journey

The USC Culture Journey is a university-wide initiative to explore our values, align the supportive behaviors that bring those values to life, and develop opportunities to improve our systems and processes.

Together, we are shaping our culture.

Specific Job Accountabilities:

Prepares, reviews and processes a variety of payroll and personnel documents and reports for faculty, staff and students. Determines nature of transaction and the paperwork and approval process required. Makes necessary computations and gathers and provides all pertinent data, including backup documentation as needed. Identifies exceptions for special handling. Responds to questions from faculty, staff and student workers regarding payroll or personnel matters. Addresses problems and incomplete payroll and personnel paperwork with appropriate home department unit and assists in problem resolution.
Ensures paperwork and reports are complete, accurate and appropriate, processed in a timely manner, complies with payroll and personnel policies and procedures and in accordance with governmental and agency requirements. Followsup to ensure incomplete paperwork or inappropriate requests are addressed in accordance with established policies and procedures.
Serves as an internal school or department contact in the research and resolution of payroll or personnel problems. Interfaces with central payroll and personnel departments to resolve problems and assist employees in obtaining information and services. Provides information to faculty, staff, and students on payroll and/or personnel policies and procedures. Responds to general inquiries, and unusual or moderately complex situations. Conveys information to employees when appropriate or refers them directly to the personnel or payroll offices. Refers complex situations or issues to supervisor.
Collects and compiles information from employees and supervisors regarding complaints and grievances.
Researches and gathers data on payroll and/or personnel information and activities. Prepares standard and ad hoc reports for management. Conducts preliminary analysis of data as needed. Completes required administrative work.
May act as a lead to other payroll/personnel employees and/or student workers with work assignments, problem resolution and/or with special projects. Provides leadership and guidance to payroll/personnel employees and/or student workers with work assignments and/or special assignments or shortterm projects as needed. Assists in training or scheduling work assignments as required.
Monitors and tracks workers compensation and disability matters as needed. Interprets workers compensation and disability policies and procedures.
Establishes, customizes and maintains electronic information systems. Maintains internal tracking system for various payroll and personnel activities. Generates reports of payroll and personnel activity as necessary.
Tracks home department compensation budget(s) and reconciles to Account Status Reports or reviews reconciliation of Account Status Reports with budget/business personnel. Complies and analyzes data for use by others to develop or monitor the budget.
Controls and oversees maintenance of confidential personnel files for the school, department or facility in accordance with established guidelines and policies. Sets up files for new employees. Ensures files of terminated employees are maintained. Ensures that employee and applicant records are legally and procedurally correct in regards to data required and record retention.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
In the event of an emergency, the employee holding this position is required to "report to du