Cl6040 Secretary Ii @ Acacia Middle School - Hemet, United States - Hemet Unified School District
Description
(The anticipated start date for this position is July 23, 2024)
POSITION INFORMATION:
Position Title:
_ _**_Secretary II_
Location:
_Acacia Middle School_
_ Work Hours/Days:
_ _8 hours per day | Monday - Friday_
_ Work Year:
_ _11 Months_
_ Salary:
_ _$ $30.19 per hour (Range 30)_
APPLICATION REQUIREMENTS
- 1) Detailed, updated resume (relevant to this position) and work experience information is REQUIRED, as it will be factored in for the recruitment process and salary placement.
- 2) Typing Proficiency Certificate
**Obtained within the last three years of posting deadline
**Gross and net words per minute must be listed on certificate
**Online certificates will be accepted
**First and Last Name must be listed on certificate
LATERAL TRANSFERS WILL BE CONSIDERED FIRST
**Lateral Transfer forms can be found on the job posting
Employees selected for a Lateral Transfer will remain on their _same_** salary schedule placement.
TYPING PROFICIENCY CERTIFICATE:
If you currently hold a position with Hemet Unified that requires a typing speed of at least 45 net wpm you do not have to provide proof of typing proficiency certificate.
PLEASE NOTE:
APPLICATION REQUIREMENTS:
JOB REQUIREMENTS:
WHAT HAPPENS AFTER I APPLY?
SECRETARY II
JOB SUMMARY
Positions in this class generally work for an administrator in a setting where a secretary is expected to perform a wide variety of typing and general clerical duties with only general supervision.
Assignments may be to an assistant principal at a large elementary school, middle or high school, or for a District administrator where a secretary must relate a broad knowledge of the functions of the organizational unit; perform essential job duties and responsibilities and other related work as may be required.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
- May act as a receptionist, greet students, staff, or other callers and either furnish the desired information or refer caller to proper authority or arrange an appointment;
- Compose letters independently on routine matters;
- Type letters, reports, memoranda, announcements, and other materials from straight copy or rough draft;
- Open and screen incoming mail for supervisors;
- May attend group meetings and take minutes of the meetings;
- May assist with the preparation of materials and agendas for meetings and maintain appointment calendars;
- Attend to a variety of administrative details for supervisor requiring independent judgment;
- Operate a variety of office equipment including a computer, printer, scanner, calculator, copy/fax machine
- Summarize and compile information necessary for preparation of reports;
- Proof read documents and reports;
- May establish and maintain complex office and student files, some containing confidential or sensitive matter;
- May provide substitute coverage, keep records of staff absences and maintain records;
- May act as interpreter and perform translation services;
- In the absence of the Health Technician, may administer first aid, call for assistance if necessary, and notify parents of sick or injured students;
- May supervise and oversee work of other clerical workers;
- Perform other related work as may be required
EMPLOYMENT STANDARDS
KNOWLEDGE AND ABILITIES
Knowledge of:
- Modern office procedures and practices including filing systems, receptionist telephone techniques, and software programs;
- Correct English usage, spelling, grammar and punctuation;
- General public relations;
- Office machines and equipment including the use of a computer;
- Policies, rules, organization and functions of the unit to which assigned.
Ability to:
- Perform clerical and secretarial work of above average difficulty with accuracy and speed;
- Write routine reports and correspondence;
- Establish and maintain indexes and files;
- Type or keyboard at a net corrected speed of 45 words per minute;
- Learn and utilize new and current technologies;
- Make arithmetic calculations with speed and accuracy;
- Understand and carry out oral and written directions;
- Establish and maintain effective working relationships with those contacted in the course of work;
- Demonstrate good judgment and good problem solving skills;
- Orient/ train/supervise others;
- Work autonomously;
- Organize tasks, set priorities and meet deadlines;
- Perform simple and complex tasks;
- Manage multiple tasks;
- Respond appropriately to direction and changes in the work setting.
SPECIAL REQUIREMENTS
Some positions in this class may require individuals who can read, write and speak a secondary language.
EDUCATION AND EXPERIENCE
Education:
Equivalent to graduation from high school, and possession of the knowledge and abilities listed above.
Experience:
Two (2) years of experience performing increasingly responsible clerical duties; OR one (1) year of
experience at or e
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