procurement coordinator - Arlington, United States - Arlington County, VA

Description

Salary: $91, $142,043.20 Annually

Location : Arlington, VA

Job Type: Full-Time Permanent

Remote Employment: Flexible/Hybrid

Job Number: A-DHS-BH

Department: Department of Human Services

Division: DHS Financial Management

Opening Date: 05/17/2024

Closing Date: 5/30/2024 11:59 PM Eastern

Position Information

The Department of Human Services (DHS) is seeking a supervisory Procurement Coordinator for the Financial Management Bureau, a subdivision of the Finance and Information Systems Division. The department has approximately 200 contracts with an annual value of $40 million. This position will advise staff on, review, edit and draft a variety of procurement documents including, but not limited to, scopes of work, reporting requirements, and payment terms. They will also develop and conduct purchasing training for DHS staff to ensure compliance with federal, state and local procurement regulations. This position will be responsible for tracking and monitoring the status of DHS procurement projects, liaising with internal and external stakeholders and assisting programmatic staff in meeting their procurement needs.

Specific duties include:

• Consulting with and advising all levels of DHS staff to facilitate projects throughout the Arlington County procurement process;
  
• Advising department representatives on purchasing methods to procure goods and services to meet business needs;
  
• Assisting human services program managers in the preparation of procurement documents including sole source and exempt purchase memos, scopes of work, and requests for information and proposal;
  
• Archiving, tracking and monitoring the status of contracts and agreements;
  
• Developing and conducting purchasing training for DHS staff;
  
• Conducting monitoring and auditing activities to assess vendor performance; and
  
• Liaising with program managers, community partners, and vendors to ensure contract compliance and efficient service delivery.

The successful candidate is able to communicate effectively orally and in writing to a variety of stakeholders, including DHS clients, line staff, program managers and senior leaders. They must have a comprehensive procurement and contract management skillset. They will also be expected to work with a great deal of independence, with periodic meetings with the supervisor to update and strategize on significant issues.

Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner. Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience including but not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.

Selection Criteria

Minimum:

• Bachelor's degree in Business, Public Administration or related field; and
  
• Significant and progressively responsible procurement and/or contract management experience that demonstrates the ability to manage projects, strategically plan, and develop and implement new business processes.

Substitution: Additional education may be substituted for experience. Additional experience may be substituted for education.

Desirable: Preference may be given to candidates with an MBA/MPA and/or one or more of the following:

• Experience managing or working in government procurement, preferably at state or local level;
  
• Experience negotiating contracts with a variety of service providers;
  
• Experience in human services delivery or program management;
  
• Experience developing training modules, supervising, coaching and mentoring subordinate staff; and/or
  
• Certification(s) as a Certified Public Purchasing Officer (CPPO) or a Certified Professional Public Buyer (CPPB).

Special Requirements

Cover Letter: To complete your application, a cover letter will be required. Please provide a cover letter as an attachment to your application or use the space provided in the Supplemental Questionnaire to type one. Be sure to highlight your education, skills, experience, and accomplishments that qualify you for the position of Procurement Coordinator.

Driver's License: The applicant must possess, or obtain by time of appointment, a valid driver's license. The applicant must authorize Arlington County to obtain or provide a copy of their official driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.

Background Check: A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.

Note: Completion of the Commonwealth of Virginia Statement of Economic Interest form will be required of the successful candidate upon hire and annually thereafter.
Additional Information

The pay ranges listed above are effective June 30, 2024.

Work Hours: Monday through Friday 8 a.m. to 5 p.m. Flexible telework options are available with prior supervisor approval.

Your responses to the Supplemental Questionnaire are considered part of the selection process. Please do not enter "see resume" as a response to the questions.

Each section of the application must be completed. A resume may be attached; however, it will not substitute for the completed application. A cover letter must be attached to your application or entered manually in the Supplemental Questionnaire below. Incomplete applications will not be considered.

The official title for this position is DHS Financial Operations Manager.

All Financial Operations Managers are eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.

For more information on Arlington County's generous benefits and retirement plan, click here.

Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment.

#LI-Hybrid

Applicants who have questions or need assistance with the application may telephone or visit the Human Resources Department. Our staff will be happy to work with you to enter your application into the system. Public access computers are available at all County Libraries, and in the Human Resources Department.

The examination process for this position may include: (1) training and experience evaluation; (2) written and oral examination; (3) personal interview; (4) performance test/work sample; and/or (5) physical examination.

Applicants with disabilities may request reasonable accommodation during the application or selection process. Please call the ADA Coordinator at voice) or email .

Eligibility for Arlington County Government employee benefits depends on your position type (permanent or temporary) and your status (full-time or part-time).

More detailed information on benefits and conditions of employment is available on the Arlington County Human Resources Department website:

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave: Vacation leave is earned at the rate of five hours biweekly. Leave accrual increases gradually until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. Paid parental and family leave benefits are also offered. Leave is pro-rated for part-time employees.

Holidays: There are eleven paid fixed holidays each year, as well as two floating holidays. Initial allotment of floating holidays may vary based on when you are hired.

Health and Dental Insurance: Four group health insurance plans are offered - a health maintenance organization, two plans with in-network only coverage, and a high-deductible plan with in and out-of-network coveerage, along with a Health Savings Account (HSA). Group dental insurance is also offered, with two options for coverage. The County pays a significant portion of the premium for these plans for employees and their dependents. The County also contributes to the HSA.

Life Insurance: Basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance may be purchased for yourself, spouse, and/or children.

Retirement: The County retirement program is made up of three parts: a defined benefit (pension) plan, a defined contribution plan (401(a)), and a deferred compensation plan The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. The County also contributes to this plan. Employees become vested in the plan at five years of service.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)). The 457 deferred compensation plan allows you to save for retirement on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your pay. A variety of investment options are available for the 401(a) and 457 plans.

Other Benefits: The County also offers health care, dependent care, and parking flexible spending accounts; adoption assistance, tuition reimbursement; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other benefits.

Permanent, Part-Time Appointments:
Part-time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

01

Please indicate your highest level of education achieved.

• High School Diploma/GED
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

02

Please indicate if you possess or have experience in any of the following (Check all that apply):

• Managing or working in government procurement, preferably at state or local level
• Negotiating contracts with a variety of service providers
• Human services delivery
• Program management
• Developing training modules and directly training staff
• Certified Public Purchasing Officer (CPPO)
• Certified Professional Public Buyer (CPPB)
• None of the above

03

How many years of procurement and/or contract management experience that demonstrates your ability to manage projects, strategically plan, and develop and implement new business processes, do you have?

• None
• Less than 1 year
• 1 but less than 2 years
• 2 but less than 3 years
• 3 years or more

04

Please use this space to provide a cover letter as required to complete your application. Be sure to highlight your education, skills, experience, and accomplishments that qualify you for the position of Financial Operations Manager. If a cover letter is already attached to your application, please type "N/A".

Required Question