Administrative Assistant - Santa Monica, United States - Expedite Solutions

Expedite Solutions
Expedite Solutions
Verified Company
Santa Monica, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Role Overview:


The Senior Administrative Assistant will provide comprehensive administrative support to a department or manager, ensuring smooth business operations.

Responsibilities:

Produce and format various documents including proposals, presentations, correspondence, and reports.

Maintain organized record-keeping and filing systems.

Manage calendars, contacts, and schedules; arrange travel and accommodations; coordinate meetings and conferences.

Conduct research, update databases, and prepare materials for mass mailings as required by the department.

Handle expense reports and reconcile receipts for assigned work groups.

Sort and distribute inbound mail; coordinate outbound mail services.

Respond to phone inquiries, resolve problems, and provide information on department policies and procedures.

Perform other duties as assigned.


MUST HAVES:

Minimum of two years of administrative experience in an office environment.

Intermediate proficiency in Microsoft Office Suite.

High school diploma or equivalent (GED).

Strong written and verbal communication skills; ability to understand and convey instructions effectively.

Capacity to respond to inquiries or complaints from clients, coworkers, and supervisors.

Ability to present information clearly to internal departments or large groups.

Familiarity with basic financial terms and principles; ability to perform simple calculations.

Aptitude for problem-solving in standard situations; basic analytical skills


Job Types:
Full-time, Contract


Pay:
$ $23.70 per hour

Expected hours: 40 per week


Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Overnight shift

Application Question(s):

Education:


  • High school or equivalent (preferred)

Experience:

- administrative support: 3 years (preferred)


Ability to Commute:

  • Santa Monica, CA required)

Ability to Relocate:

  • Santa Monica, CA 90405: Relocate before starting work (required)

Work Location:
In person
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