Mailroom Coordinator - Baltimore, United States - Versant Health

Versant Health

Verified Company

Baltimore, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Mailroom Coordinator

Who are we?

Versant Health is one of the nation's leading administrators of managed vision care, serving millions of our clients' members nationwide.

We are driven by our mission to help members enjoy the wonders of sight through healthy eyes and vision.

As a Versant Health associate, you can enjoy a comprehensive Total Rewards package, which includes health and dental insurance, tuition reimbursement, 401(k) with company match, pet insurance, no-cost-to-you vision insurance for you and your qualified dependents.

We are also invested in your success. There are many opportunities for advancement and development throughout all stages of your career with us.

See how you can make a difference with the support of strong leadership and a team environment.

See Everything, Be Anything.

What are we looking for?

The purpose of the Mailroom Coordinator is to support all incoming mail processes, including data entry or returned mail and scanning of documents into the appropriate systems and queues.

They are responsible to triage any errors or issues with mail received or during the scanning process. Hand inserting of outgoing mail as needed. Other duties as assigned.

Where you will have an impact

Receive and open all incoming mail
Sort and batch all incoming mail based on form type
Responsible for scanning and filing correspondence in their respective places while maintaining confidentiality
Scan any incoming mail directly to the department that cannot be scanned through the scanning system
Return any mail inappropriately received back to the sender
Maintain spreadsheet and tracking for batched and scanned mail
Communicate with clients and management as needed on progress of work
Purge retained documents after retention period has ended
Adhere to privacy and confidential and proprietary company policies and

- procedures (i.e., HIPAA)

Other duties as assigned

What's necessary to do the job?

Minimum High School Diploma or GED
One year of office experience preferred
One year of mailroom experience preferred
Proficiency in Microsoft Office

HIPAA & Security Requirements

All Associates must comply with the Health Insurance Portability Accountability Act of 1996 (HIPAA) as it pertains to disclosures of protected health information (PHI) as described in the Notice of Privacy Practices and HIPAA Privacy Policies and Procedures.

As a component of job roles and responsibilities, Associates may have access to covered information, cardholder data or other confidential customer information which must be protected at all times.

As a result, Associates must explicitly adhere to all data security guidelines established within the Company's Privacy & Security Training Program.

The wage range for applicants for this position is [$18.00 to $19.23].