Fleet Administration Coordinator - Westborough, United States - Cumberland Farms, Inc.

Cumberland Farms, Inc.

Verified Company

Westborough, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Summary:
Coordinates all tasks and processes of the companys motor vehicle fleet.

Responsibilities

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Maintain a great communication and cooperation with the dedicated FMC

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Familiarize and be proficient in using existing or new programs that FMC utilizes to manage the fleet or other programs that the company choses to implement

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Periodically, pull analytical reports (KPIs/metrics) regarding the vehicle replacement, fleet performance, accidents/incidents, training and more and report to supervisor

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Perform vehicle LCC and price comparison that helps management make the best financial decision in choosing vehicle types and brands to utilize in the fleet

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Be the main point of contact for fleet compliance (registration, insurance cards, etc.) in cooperation with the FMC and escalate/report to direct supervisor any issues that might arise

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Be proactive and bring constant feedback to supervisor on challenges or process improvement

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Update in timely manner the FMC portal and make the appropriate changes so they reflect accurate reporting

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When utilized maintain the Telematics software and the entire program, from installation, communication, training reporting etc

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In compliance with the laws and regulations, assist with the review of monthly personal/business mileage submissions and coordinate with the FMC and users when attention or corrections are needed

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When required by management, establish communication with local dealerships for stock market purchases when needed

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Keep accurate reports and notes when it comes to accurate inventory and spare inventory if available

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Coordinate and suggest the assignment of company vehicles to users in cooperation with department managers and internal company policies (eligibility, Company Manuals, vehicle classes etc.)

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Monitor the vehicle remarketing process and run analytical reports that decides when to return the vehicles in order to get the highest return (leasing terms) and suggest to direct supervisor.

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Secure and maintain the pool cars for corporate usage and keep them in readiness and available when needed

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Coordinate vehicle maintenance and vehicle transfers when needed

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Assist with the monitoring and information gathering (including police reports) of all accidents involving company vehicles utilizing smartsheet tracking which is shared with Risk Management

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In cooperation with the rest of the Fleet Admin Team, take part in the new driver onboarding process

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Assist with invoice processing using Stampli invoice software

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Perform other Fleet Related task as assigned by direct supervisor.

Working Relationships:
Fleet Administration team, and all company vehicle users

Minimum Education:
High School Diploma or GED equivalent

Preferred Education:
Associates Degree and /or related job experience

Minimum Experience

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1-2 years related experience**
Preferred Experience

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3-5 years related experience**
Licenses/Certifications

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Soft Skills:
Customer service drive with strong organizational and communication skills, both written and verbal.

Proficient in Microsoft Office package.

Other

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Driving/Fleet Vehicle Requirement

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Clean driving record required

Travel

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Able to travel based on the needs of the business

Physical

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Hours & Conditions

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Five day work week. Hours 9:00am to 5:30pm