Administrative Specialist - Houston, United States - City of Houston, TX

City of Houston, TX

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

POSITION OVERVIEW:

Applications Accepted from:
ALL PERSONS INTERESTED

Division:
Customer Experience

Location:500 McKinney

Workdays & Hours:
M-F, 8am - 8pm (varies)

Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Houston Public Library is seeking a highly skilled Administrative Specialist to join the Customer Experience Administration Team.

The person in this position will be responsible for performing varied professional administrative functions in the daily operations, including assisting with processing financial documents and contracts, liaising with other City departments and partners, supporting projects, and internal and external communications.

The essential duties and functions of the position include but are not limited to the following:

Essential job duties and responsibilities include:
Routing documents for signatures and approvals via DocuSign.
Provide administrative support in the areas of financial management to include purchase requests, invoice submission, expense tracking and reporting in coordination with the financial services team.
Administrative support for vendor/ partner relations to include drafting of contracts, agreements, documentation reviews and followthrough.
Responding to written and telephone inquiries, requests, and complaints from the general public.
Possessing outstanding organizational and communication skills to perform ongoing and specialized tasks.
Compiling data for reports, calendars, surveys, inventories, studies, and statistics using Microsoft Office and other software.
Participates in special projects as assigned.

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WORKING CONDITIONS
Position requires stooping and bending, lifting of library materials up to 20 pounds or an equivalent weight. Must be able to move freely throughout the library to file/retrieve library materials. Must be able to effectively communicate orally and in writing.

MINIMUM REQUIREMENTS:

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Three (3) years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES:

PREFERENCES:

Preference shall be given to applicants with:

Proven professional administrative experience
Advanced technical skills in MS Office
Strong business acumen and ability to problem solve creatively and independently
Exceptional interpersonal and communication skills both orally and in writing
Strong public speaking and presentation skills
Strong commitment to continuous improvement and learning

GENERAL INFORMATION:

SELECTION/SKILLS TEST REQUIREMENTS None

SAFETY IMPACT POSITION **No

Pay Grade 20

SALARY INFORMATION

APPLICATION PROCEDURES
If you need special services or accommodations, call TTY 7-1-1)

If you need login assistance or technical support call

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

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