Administrative Assistant 1 Production - Chesapeake, OH, United States - Infinity Systems

Infinity Systems

Verified Company

Chesapeake, OH, United States

4 days ago

Posted by:

James Miller

beBee Recruiter

Freelance

Description

For our department
Value Stream Basic Fractionation in Marburg, we are currently seeking an

Administrative Assistant 1 Production (m/f/d) - R-198504
(part-time, 30 hours per week / fixed-term for two years / collective agreement)

Responsibilities:

First point of contact for internal/external inquiries
Processing incoming and outgoing mail
Answering, directing, and forwarding phone calls in German and English
Processing documents, including formal review if necessary
Archiving, printing, scanning, distributing, and copying documents
Filing documents, including electronically (e.g. updating intranet/Sharepoint)
Creating standard correspondence or correspondence according to guidelines in German and English
Conducting research and preparing data and information
Preparing, developing, and updating presentations in first draft in German and English
Processing invoices and payment instructions (e.g. invoice recognition, verification)
Planning, monitoring, and coordinating appointments
Supporting the creation of standard reports (e.g. KPIs, statistics)
Coordination of orders (eBiss, SAP)
Managing multifunctional devices (copiers, fax machines, scanners)
Performing minor translations
Organizing and planning meetings and business trips
Preparing, organizing, and settling business trips
Planning, organizing, and possibly documenting meetings, conferences, trainings, inspections, etc.
Assisting internal/external visitors, possibly coordinating