- Directs records retention and disposal, printing and bindery services, and surplus property receiving and disposal by initiating, coordinating, reinforcing, and developing program, operational, and personnel policies and procedures.
- Selects, trains, assigns, and coaches employees by communicating job expectations, planning, monitoring, and appraising performance.
- Develops, implements, and monitors administrative systems by enhancing existing processes through review and analysis of workflow, staffing and space requirements, and equipment layout.
- Safeguards the operations and facility contents by minimizing potential risks that may have an impact on organizational performance.
- Contributes operational information and recommendations to strategic plans, projects, and reviews.
- Assists the Administrator with Supply Center operations by focusing on compliance with Federal, State, and local warehousing, material handling, and shipping requirements, as well as budget conformity.
- Maintains a safe and healthful work environment by setting and enforcing standards and procedures, and by providing training, outreach, education, and assistance.
- Assists the Administrator with the preparation of the annual budget.
- Leadership techniques, including process improvement, motivation, training, employee engagement, and implementation of metrics appropriate to high-volume support service organization.
- Applicable Federal, State, and local codes and safety regulations.
- Department organization, operations, policies, and procedures.
- Planning and organizing to effectively manage inventory.
- Problem-solving, negotiation, and decision-making to drive results.
- Organizational, prioritization, and multitasking to take on additional responsibilities, as required.
- Interpret and apply applicable Federal, State, and local laws and regulations, and Department policies and procedures.
- Train, supervise, and evaluate personnel.
- Work collaboratively and cooperatively with all levels of employees and customers.
- A Bachelor's Degree in Business Administration or related field and five (5) years of experience in warehouse management, distribution, and inventory control, preferably in public warehousing with a strong emphasis on high-volume distribution.
- Minimum of three (3) years supervisory experience. Added years of experience may substitute for degree.
- If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R
- Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency's ability to reasonably accommodate any restrictions.
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Sick time accrued at 3.70 hours bi-weekly
- Deferred compensation plan
- Wellness plans
- Tuition Reimbursement
- Stipend Opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
- Flexible schedules to create a work/life balance
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Deputy Administrator - Phoenix, United States - State of Arizona
Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DEPUTY ADMINISTRATOR
Job Location:
Division of Business Services
Operations Support Services
1002 South 63rd Avenue, Suite 102, Phoenix, Arizona 85043
Posting Details:
Salary:
$80,000 - $86,000 Annually
Grade: 23
Closing Date:
May 15, 2024
Job Summary:
Would you like to be a part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life.
DES is seeking an experienced and highly motivated individual to join our team as a Deputy Administrator for the Division of Business Services, Operations Support Services (OSS).
This position oversees operational and financial objectives for Records Retention and Disposal, Print and Bindery, and Surplus Properties functions within the OSS administration.
The Deputy Administrator creates and implements standard work for utilizing advanced and high-level equipment; develops budget, marketing, and accounts receivable plans focused on Department, State agency customers, and customers from external organizations; modernizes print and bindery operations, surplus properties, and records retention processes; and authorized to act in the absence of the Administrator to direct receiving, warehousing, and distribution operations, effectively optimizing processes for quality assurance, inventory control, space management, logistics, floor productivity, shipping, and customer service.
Job Duties:
Essential Duties and Responsibilities include but are not limited to:
Knowledge, Skills & Abilities (KSAs):
Knowledge in:
Skills in:
Ability to:
Selective Preference(s):
The ideal candidate for this position will have:
Pre-Employment Requirements:
Benefits:
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Retirement:
State employees are required to participate in the Arizona State Retirement System (ASRS), the State-sponsored retirement contribution plan, and the Long-Term Disability (LTD) program after a 27-week waiting period.
You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us:
For questions about this career opportunity, please contact Rose Ibe at
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Rose Ibe at Requests should be made as early as possible to allow time to arrange the accommodation.
