- Supervise front desk personnel.
- Ensure that 24-hour shifts are covered as per union contract.
- Maintain all leave time requests.
- Ensure that all supplies including forms are maintained.
- Ensure that personnel are cleaning and maintaining front desk area.
- Co-Supervise maintenance staff, and administrative staff.
- Assist manager in maintaining active personnel files: Vacation requests, time taken (sick leave, personal days, etc.)
- Process timesheets and submit them in a timely manner.
- Assist Manager with staff meetings, tenant / staff complaints and performance evaluations when needed.
- Responsible for taking and maintaining minutes of all meetings.
- Assist Manager with Social Service staff interface.
- Coordinate with social service staff on various tenant issues including arrears, housekeeping, disruptive behavior, room maintenance, monthly tenant meetings, etc.
- Ensure the social services department receives copies of all incident reports, tenant lists and management letters to individual residents.
- Act as liaison between tenants and staff in building manager's absence.
- Assist Manager with Housing Court Hearings/Trials
- Office/Building Management and Administrative:
- Manage general office functions.
- Establish a 1:1 professional relationship with tenants.
- Assist manager in responding to building violations and coordinate with Contractors and Euclid Hall staff to clear violations.
- Reaching out to Contractors for quotes and estimates
- Maintenance and distribution of all management office lists related to tenants, vendors, staff, and miscellaneous documents.
- Preparation and distribution of exterminator list to Front Desk.
- Ordering supplies when needed: key blanks, appliance parts, office, cleaning, and maintenance equipment.
- Document vendor repair work.
- Maintain related contract files.
- Document problems encountered, & proposed resolutions.
- Monitor vendor files.
- Maintain Certificates Book / Log. Must ensure all inspection certificates and equipment inspections are current and have not expired.
- Perform move-ins and move-outs, rent changes, activity notes and legal updates in Real Page.
- Lease.
- Section 8 and other income certifications.
- Incident reports.
- Legal correspondence.
- Work orders.
- Arrears
- DHCR
- Rent Rolls
- Legal
- Front Desk
- Provide assistance at the front desk as needed.
- Assist manager and Superintendent with the general maintenance function of the premises including but not limited to the following:
- Tenant room inspections
- Daily, weekly, monthly, yearly checklists of maintenance tasks for use by maintenance staff.
- Conduct regular inspection of boiler, elevator, fuel storage tanks (If applicable), sprinkler, standpipes, etc.
- Maintaining clear identification of all building systems; for example, plumbing valves, sprinkler standpipes, etc.
- Enforce recycling and garbage regulations.
- Ensure the Extermination List is maintained and updated monthly, and Contracts are following contract agreements.
- Keep orderly and stock maintenance supplies.
- Rent Collection / Arrears and Payroll Distribution:
- Assist manager with rent collection and arrears pursuit.
- Process coin exchanges for rent collection.
- Pickup coin exchange and assist in verifying amounts received.
- Make bank deposits weekly or as needed.
- Distribute employee checks.
- Collect all rent checks and money orders from rent deposit box and process.
- Request quotes for purchases using authorized vendors.
- Inspect deliveries.
- Review and process invoices for payment.
- Working as a member of a team to establish and maintain high levels of care, respect for, and communication with tenants and staff.
- Working cooperatively with other staff members.
- Attending training sessions and conferences as required for enhancement of job skills.
- Implementing emergency procedures as necessary.
- Assisting with other duties as directed.
- Strong communication skills, math skills and computer literacy, including Microsoft Word, Excel and Outlook.
- Emotionally, mentally, and physically able to perform job responsibilities.
- Prefer a minimum of two years of experience working with senior adults.
- Associate or bachelor's degree strongly preferred.
- Must be able to speak, read and write in English and Spanish.
- Other tasks or assignments as mutually agreed with supervisor(s)
-
Property Manager
3 weeks ago
FlexStaff Careers New York, United StatesFlexStaff is urgently hiring for a Property Manager for our client, located in Nassau County, Long Island. This is full time, 100% on site role. In your position as Property Manager with this growing firm, you will be responsible for overseeing all aspects of commercial propertie ...
-
Property Manager
1 week ago
Cayuga Centers New York, United StatesCayuga Centers is hiring immediately for Director of Operations · Location: Bronx, NY · Pay: $70,000 - $75,000/annually · About Cayuga Centers · Cayuga Centers is an accredited non-profit, human services agency dedicated to family support and preservation, trauma-informed care, a ...
-
Property Manager
1 day ago
Cobalt Recruitment New Jersey, United StatesTitle: Property Manager · Location: Hudson County, New Jersey · Compensation: $80,000 to $100,000 base salary + benefits + bonus · Our client is a mid-sized real estate owner/builder/manager of a diverse portfolio of assets across Hudson County, NJ. Due to tremendous growth, the ...
-
Property Manager
2 weeks ago
TBG | The Bachrach Group New York, United StatesOur Team is helping a great Real Estate Company find a Residential Property Manager. · Must have 6+ years of experience with rent-stabilized properties · Must have a car · Bilingual (Spanish and English is a plus) · Salary is k · ...
-
Property Manager
2 days ago
Vaco New York, United States· Client: Property Management Organization - (Commercial Class A Properties) · Position: Property Manager · Salary: $90,000 - $110,000 based on experience annually + Benefits · Location: Union Square (2 days) & Midtown East (3 Days) · *5 days a week in office across two locatio ...
-
Property Manager
6 days ago
Thorium Group Llc New York, United StatesJob Description · Job DescriptionWe are seeking a Building Manager to become a part of our team You will help plan and facilitate all real estate activities and transactions. · Responsibilities: · Oversee and coordinate all real estate transactions · Attract and educate new tena ...
-
Property Manager
6 days ago
Trandon Associates, Inc New York, United StatesJob Description · Job DescriptionExcellent Real Estate/Property Management Firm in Midtown Manhattan is looking to add a Residential Property Manager. This property manager will be responsible for the day to day operations of a portfolio of Luxury and Market Rate Rental Propertie ...
-
Property Manager
6 days ago
Paths Management Services, LLC Newark, United StatesJob Description · Job DescriptionProperty Manager · Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and hel ...
-
Property Manager
1 week ago
Tri-Hill Management LLC New York, United StatesJob Description · Job DescriptionTri-Hill Management, LLC is GROWING · UGRENT HIRE · Position Summary: · You will be responsible for buildings located in Manhattan and Brooklyn. You are open to working in an office environment when you are not at the building sites. You have str ...
-
Property Manager
4 days ago
Asian Americans for Equality New York, United StatesJob Description · Job DescriptionWHOW WE ARE: · Stanton Norfolk Inc. is a division of Asian Americans for Equality, Inc. (AAFE) that manages the day-to-day operations of over 800 units of affordable housing across nearly 50 multifamily properties serving over 1,100 individuals an ...
-
Assistant Property Manager/ Property Manager
2 weeks ago
ESRA Management New York, United StatesJob Description · Job DescriptionWe are a boutique family owned Real Estate management and brokerage firm that focuses on Harlem, Northern Manhattan, and the Bronx. The Management portfolio includes condos, cooperatives, and multifamily apartment buildings. We are a seasoned comp ...
-
Property Manager
1 week ago
Berik Management New York, United StatesJob Description · Job DescriptionAbout Us · Berik Management is a well-regarded HOA and property management company that specializes in providing comprehensive property management services to condominium, coop associations, and investment entities. With over 30 years of experienc ...
-
Property Manager
2 hours ago
Peak Campus New York, United States Full timeJob Details · Job Location The Reserve - New York, NYPosition Type Full Time · Description · Responsible for the overall operation and profitability of a conventional multifamily asset. This position will lead, motivate and mentor high-performing teams to provide a world-clas ...
-
Property Manager
1 week ago
AllSearch Recruiting New York, United StatesJob Description · Job DescriptionProperty Manager - Regional Real Estate Company - Base Salary to 115k/year - New York, NY · Our client, is a real estate organization that is approx. 90% residential with 10% mixed use commercial. The company has 40 properties located in New York ...
-
Property Manager
4 days ago
Trandon Associates, Inc New York, United StatesJob Description · Job DescriptionFull service Real Estate Development company seeking a Property Manager to join their team · QUALIFICATIONS: · 7+ years property management or related experience · MUST have experience with NYC properties · Must have a car · Detail-oriented with e ...
-
Property Manager
6 days ago
Brownstone Management LLC New York, United StatesJob Description · Job DescriptionProperty Manager · Brownstone Property Group seeks sharp full-time, detail-oriented and reliable Condo Property Managers to contribute to the success of a busy Brooklyn-focused Property Manager/Brokerage/Building Contractor by handling calls, sche ...
-
Property Manager
2 weeks ago
HUDSON RIVER PARK New York, United StatesJob Description · Job Description Position Description: · Real Estate & Planning Department · Property Manager · Reports to: Vice President of Real Estate & Planning Hours/Week: 37.5 FLSA: Exempt · Under the direction of the Vice President of Real Estate & Planning (the "VP"), ...
-
Property Manager
5 days ago
VPH Management Services LLC New York, United StatesJob Description · Job DescriptionPosition Summary · The Property Manager plays a vital role in overseeing the day-to-day operations of VPH Management Services' affordable housing properties to maximize cash flow, reduce violations, and ensure regulatory compliance. This position ...
-
Property Manager
6 days ago
Eenhoorn New York, United StatesJob Description · Job DescriptionEenhoorn, a West Michigan Property Management company, is currently in the process of acquiring a Class A, luxury high-rise apartment community in Hell's Kitchen, West Side of Midtown Manhattan in New York City. In anticipation of this acquisition ...
-
Property Manager
2 weeks ago
US Main New York, NY, United StatesRespected real-estate organization seeks a candidate to assist with the day-to-day operations of a best-in-class luxury property located in Jersey City, NJ. The individual we are in search of is responsible, organized, and self-motivated, with excellent verbal and written communi ...
Assistant Property Manager - San Francisco, United States - WEST SIDE FED SR
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting, which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low- income older persons, many of whom live with mental illness and/or have experienced homelessness. WSFSSH is an Equal Opportunity Employer (EOE)
Job Description:
Under the supervision of the Property Manager. The Assistant Property Manager will assist in all aspects of the administration and property management of the building, with the goal of enabling residents to live permanently and as safely and independently as possible.
Responsibilities - Specific duties include, but are not limited to, the following:
Management Office:
Assist manager with maintaining tenant's files consisting of:
Assist manager with maintaining monthly, quarterly, and yearly reports. Reports include but are not limited to the following:
Building Maintenance:
Purchases:
Other responsibilities may include:
What you'll need:
Employee Acknowledgement
WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees' qualifications without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.
Monday - Friday 9am-5pm35hrs
Compensation details: 0 Yearly Salary
PIe1-