Human Resource Director - Oakland, United States - Oakland School for the Arts

Description

Human Resources Director Job Description May 2024

Oakland School for the Arts (OSA) is seeking an experienced Human Resources Director to join our outstanding team. Under the leadership of the Executive Director, the Human Resources Director is responsible for the overall administration, coordination and performance of human resource functions supporting certificated, classified and unrepresented staff in accordance with federal, state, and local employment regulations.

A significant dimension of this position includes monitoring the pulse of the organizational climate to develop recommendations/programs to attract and retain colleagues, as well as maintain, support, and enhance the diversity of the community through leadership in managing employee and labor relations matters, including advocating and coaching/advising as appropriate. The successful candidate will engage both a strategic and "hands-on" approach to the work.

The Human Resources Director works with other internal leadership staff for the purpose of structuring, planning and implementing human resource services and strategies in compliance with established guidelines, as well as supporting recruitment and hiring efforts, and participating in complex employment matters including administration of collectively bargained agreements with OSA's two labor partner units.

Essential Functions

• Execute all aspects of day-to-day Human Resources operations including payroll, employee

transactions; HRIS and related systems administration and compliance; maintenance of online, archive and hardcopy personnel files; employee lifecycle experience from pre-boarding/onboarding and orientation to training, promotion or role transition, to employment exit/termination.

• Executes all human resources functions including talent management, classification, compensation, recruitment, interview coordination, new hire/returning staff offer management and cyclic

processes for reduction in force and non-return notices.

• Administers a wide variety of personnel policies and employment agreements (e.g. orientation, labor and employment contracts, compensation schedule, etc.) for the purpose of conforming to OSA

culture, policies, relevant laws, contracts and agreements.

• Establishes, maintains, and interprets rules and procedures for creating and updating job classifications, position classification, and determining salary allocation.

• Advises management on a variety of human resources operational services (e.g. staff layoff

procedures, employee discipline, grievance and complaint issues, leave usage, leave of absence administration and return to work processes, accommodations, contract violations/remedies, etc.) for the purpose of interpreting and explaining rules, regulations, policies, procedures, collective bargaining agreements and employee benefits.

• Analyzes, interprets, and applies State and Federal laws, regulations and established policies for the

purpose of assuring compliance of all human resource related matters, and establishes, maintains, and interprets rules and procedures for administering disciplinary processes.

• Assists in the preparation of materials or documents for collective bargaining, administrative hearings or proceedings for the purpose of providing consultative and advisory services.

• Collaborates with cross-department staff to continually research and implement business process improvements, risk management mitigation, data reporting capabilities, and solutions to operational

situations as they arise.

• Serves as point of contact for human resources audits, subpoenas, records requests, primary interface with service providers for recruiting, payroll, benefits, workers compensation,

legal and other human resources services.

• Communicates cross departments with all levels of staff through a variety of methods (e.g.

presentations at meetings, notices, postings, email etc.) for the purpose of providing information regarding legal developments, deadlines, policy revisions, and other Human Resources related matters.

• Conducts investigations on issues pertaining to employee complaints or discipline for the purpose of identifying the relevant issues and recommending or implementing a remediation plan.

• Develops a wide variety of documents and presentation materials (e.g. employee handbook, procedures, training job aides, bulletins, reports, recommendations, proposals, etc.) for the purpose

of implementing and maintaining services and/or programs.

• Collaborates with staff and third party service providers to efficiently and effectively manage the

day-to-day operations of all Human Resource functions (e.g. classification and compensation policies, training, employee insurance and benefit programs, CalSTRS pension enrollment, records management, unemployment or other claims exposure, mandatory compliance reporting, etc.) for the purpose of ensuring all policies and principles are in alignment with legal and negotiated agreements.

• Manages department operations, the maintenance of systems and services platforms; and the

implementation of new programs and/or processes (e.g. recruitment, selection, classification, compensation and transactional services, employment processing, posting personnel information, benefits open enrollment, special projects, etc.) for the purpose of coordinating the delivery of services and programs to staff within established timeframes and in compliance with related requirements.

• Participates in regular internal meetings and professional development for the purpose of representing the department and conveying and/or gathering information regarding a wide variety of subjects.

• Performs personnel administrative functions (e.g. hiring, training, coaching, etc.) for the purpose of maintaining adequate professional, technical and clerical staff, enhancing productivity of personnel,

and ensuring organizational outcomes are achieved.

• Prepares and maintains a wide variety of complex written materials (e.g. reports, recommendations,

proposals, analyses, procedures, presentations, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, making presentations, and/or providing supporting materials for requested actions.

• Manages security and user roles for all employees for HRIS/payroll, training and benefits platforms.

• Collaborates with leadership to develop and recommend policies and procedures for thePrincipal or Executive Director's review and administers upon adoption by the Board.

• Makes recommendations on matters related to employee transfer, promotion, salary placement, leaves of absence, suspension, and termination or retirement from service.

• Researches a wide variety of topics related to employment and labor law (e.g. technological

advances, applicable legislation, reporting requirements, etc.) for the purpose of maintaining current knowledge of legal requirements, ensuring compliance with legislative requirements, securing general information for planning, and/or responding to requests.

• Collaborates with Finance leadership to maintain policies and practices for the completeness, confidentiality, retention and purging of Human Resources records and operational files.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Other duties as assigned.