Administrative Assistant - San Mateo, United States - San Mateo County Community College District

San Mateo County Community College District
San Mateo County Community College District
Verified Company
San Mateo, United States

2 weeks ago

Mark Lane

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Mark Lane

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Description

Administrative Assistant

San Mateo County Community College District

Posting Number:
S


Department:
Strategic Initiatives and Economic Development (DEPT)


Location:
College of San Mateo


Position Number: 4CC021


Percentage of Full Time: 100%


FLSA:
Non-Exempt (accrues overtime)


Months per Year: 12


If other, please specify:


Salary Range:


Note:


Min Salary:
$77,052 (annual)


Max Salary:
$98,304 (annual)


Position Type:
Classified Positions


Who We Are:

The San Mateo County Community College District is committed to achieving educational equity for all students.

As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The Districts
"Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders.

When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.


The College and the District:


College of San Mateo (CSM) is part of the San Mateo County Community College District and is a Hispanic Serving Institution and Asian American Native American Pacific Islander Serving Institution.

The college enrolls approximately 15,000 students each academic year. CSM has a diverse student population that is a reflection of the communities that it serves.

Detailed information about the student population, including data related to student success, can be found on
College of San Mateos Office of Planning, Research and Institutional Effectiveness (PRIE) website.


The President has called for the college community to be student-focused, always find a way to get to "yes" as one team, and serve local communities to the best of our abilities.

The college recognizes the need for all students to achieve their goals and recognizes that as an institution we are stronger together.

To learn more about CSMs antiracism and justice-centered efforts, please read our
Solidarity Statement.


Who We Want:


The Position:


The Administrative Assistant performs difficult and specialized clerical and administrative support for senior administrative staff with an expectation of resolving problems and making independent decisions with minimum supervision.

The Administrative Assistant exercises independent judgment while initiating and coordinating office procedures and timelines in order to provide support for administrative unit, analyzes situations accurately, and takes appropriate action in identifying problems and recommending solutions.

Under direction, the employee initiates, implements and coordinates other staff workloads and timelines in order to complete major projects and to provide support for various senior administrative unit services.

Public contact is extensive, and involves college and district staff, faculty, students, vendors, other educational institutions, business and community representatives, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information.

A high degree of independent judgment and creativity are required to resolve many minor and occasional major problems that arise, by selecting from among alternative procedures that are available.

Consequences of errors in judgment could be costly in public relations, staff and employee time. Administrative Assistants can lead the work of other clerical staff, volunteers and student assistants as assigned.


Duties and Responsibilities:


The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position.

The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.


  • Exchanges information with college staff and others regarding college and district services, as well as to provide and/or interpret operating policies, and procedures
  • Serves as liaison between various division and department staff, other college offices and district departments for a variety of procedures or issues
  • Screens calls, visitors and electronic inquiries to provide policy and procedural information and/or to take messages and make appropriate referrals
  • Sets up and maintains a complex management calendar
  • Plans and coordinates administrative unit and collegewide events and activities in conjunction with othe
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