Administration Front Office Assistant - Tampa, United States - AdventHealth Carrollwood

AdventHealth Carrollwood
AdventHealth Carrollwood
Verified Company
Tampa, United States

4 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

All the benefits and perks you need for you and your family:

  • Paid Days Off from Day One
  • Student Loan Repayment Program
  • Career Development
  • Whole Person Wellbeing Resources
  • Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger.

It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit.

AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that
together we are even better.


Schedule:
Full Time


Shift :
Days


The community
you'll be caring for: AdventHealth Carrollwood

  • Familylike culture
  • Teamwork driven both inter Dept and multidisciplinary
  • Positive working climate to support a wellbalanced work life balance

The role
you'll contribute:

This position represents the first contact a client company or patient have with Administration. Monitors and answers multiple phone lines. Assists in scheduling appointments for Executives in Administration and Director. Handles requests from visitors, physicians, Administration Executives and Director.

Oversight of the Administration Lobby to include monitoring of visitors, staff, and physician access to appointments scheduled on Executives calendars and conference rooms, facilitating timely access to scheduled appointments.

Provides customer service to visitors, physicians, all those entering Administration Lobby.


The value
you'll bring to the team:

  • Provides first line of contact and back up to all front office duties with customer services to the visitor, staff member, physician and Executive in scheduled and impromptu appointments.
  • Sets up office for daily operation by turning on computers, retrieving voice messages, checking office supplies and availability of water/snacks in the office and Administration conference rooms and Boardroom.
  • Answers multiple line phone and takes messages; communicates to the appropriate person in a timely manner daily.
  • Prepares daily calendar for meetings.
  • Prepares charts, graphs, mailings, labels, letters, envelopes in Microsoft Office programs; makes copies, scanning, and faxing, when required.

Qualifications:


The
expertise and experiences you'll need to succeed:

  • High school Graduate or Equivalent.
  • At least 3 years in a secretarial or customer service driven setting.
  • Basic knowledge of medical terminology.
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.


Category:
Administrative


Organization:
AdventHealth Carrollwood


Schedule:
Full-time


Shift: - Day


Req ID:


We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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