Executive Assistant, Det Human Resources - Burbank, United States - Disney

Disney

Verified Company

Burbank, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Executive Assistant, DET Human Resources

Job ID

Location

Burbank, California, United States

Business
Disney Entertainment Television

Date posted
Apr. 22, 2024

Job Summary:

Executive Assistant to SVP of Human Resources
Seeking a professional executive assistant to support the Human Resources leader for Disney Entertainment Television (DET).

The DET HR organization partners with the leaders and workforce in the television business to create an effective & inclusive workforce by attracting and retaining talent; building skills and leadership capability; encouraging high performance; and recognizing and rewarding achievement.

As the Executive Assistant, you will contribute to DET's success by providing complex and responsible administrative assistance for the Senior Vice President of HR.

You'll use your critical thinking to anticipate issues before they arise and network with internal resources to complete tasks.

You'll help your executive prioritize competing projects and ensure ongoing administrative tasks are accomplished in a way that supports the Company's business initiatives and objectives.

This role supports the initiatives and processes coming from the segment Head of HR.

Key areas of responsibility will include understanding and supporting the HR agenda, preparing the SVP for her day-to-day calls and meetings, and working closely with the DET Leadership Team, and the larger HR team to ensure that deadlines and deliverables are met.

This role provides great exposure to strategic HR work.

Responsibilities

Provide overall administrative support for a highlevel HR executive including but not limited to phone support, maintaining a highvolume calendar, and preparing for daytoday meetings.
Act as an extension of the executive in the operation of the daily affairs of the executive's business
Manage executive's calendar for day to day and business travel arrangements
Manage heavy scheduling of conference calls and meetings, which calls for prioritizing and reprioritizing in accordance with the Chairman's schedule and business imperatives
Prepare expense reports and ensure they are submitted in a timely manner
Create agendas, presentations, and other documents as needed
Serve as frontline representative of DET's HR office both internally and externally, engaging with all stakeholders in a way that reflects the Disney brand and values.
Provide general office management support to HR team, including leading the HR Assistants to manage the maintenance of supplies and to handle building occupancyrelated matters.
Operate as SAP casual buyer to order supplies, make payments and reconcile invoices
Oversee and manage deadlines related to ongoing projects and open matters with the team to ensure that SVP of HR is informed and able keep track of a wide array of work and projects across the client businesses and the various HR functions.
Perform other tasks as assigned to support the DET HR executive leadership team.
Partner closely with the Office of the Chairman for DET and the Office of the CHRO to ensure that SVP of HR is well informed and can adjust/pivot schedule when priorities change.
Maintain confidentiality with respect to all matters and documents.

Basic Qualifications

At least 3 years of general executive support experience
Ability to effectively and professionally interface and build rapport with high level company executives and their offices, as well as with clients, peers, and partners, both internal and external
Comfort in handling highly confidential information
Ability to write clearly and communicate well verbally
Attention to detail and accuracy
Ability to draft, proofread, and edit documents for spelling, grammar, and punctuation
Proficient in using PCs and MS Office Suite (Word, Excel, PowerPoint)
Sound and mature judgment on the prioritization of tasks
Selfstarter
Ability to work effectively in a fastpaced, multitasking environment

Preferred Qualifications