Management Assistant I - Anaheim, United States - City of Anaheim, CA

City of Anaheim, CA

Verified Company

Anaheim, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Description:

The Financial Planning & Analysis group performs a variety of finance-related activities including budget development and analysis, data analytics, cash flow forecasting, rate analysis, and financial planning.

An individual in this position should have strong organizational and communication skills, excellent analytical and writing abilities, and be able to meet deadlines and work efficiently in a fast-paced environment.

This position will report directly to the Utilities Budget and Performance Administrator or designee.

Examples of some of the position duties in this area include collecting and analyzing large data sets, making both oral and written recommendations to senior and executive management, developing and monitoring program, unit, and division budgets; data modeling and dashboard design using Microsoft Excel and Microsoft Power BI; developing staff reports, policies and procedures, and proposals; and providing support to senior analysts and managers.

The following are required for consideration:

Resume
Cover letter
Please provide a twopage (doublespaced) writing sample showcasing your expository and analytical abilities. This sample must be solely authored and edited by you and can be drawn from previous academic or professional work.

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DISTINGUISHING CHARACTERISTICS:

This is the entry
level class in the professional analyst series. Incumbents at this level perform more routine tasks and duties while learning City policies, procedures, and specific techniques related to area of assignment and management analysis. As experience is gained, assignments gradually become more diversified and incumbents work with greater independence. Job assignments are in specific departments and/or programs, where incumbents are expected to assist the department head, senior management staff, and/or higher
level analysts with program, operational, and administrative functions. This class is distinguished from the Staff Analyst by the performance of the more routine tasks and duties assigned to positions within the series. When this class is used as a training class, employees may have only limited or no directly related work experience. Advancement to the "II" level is based on demonstrated proficiency in performing the full arrange of assigned duties, and is at the discretion of higher level supervisory or management staff.

Essential Functions:

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices._
Conduct research; prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develop and revise office forms and report formats; establish procedural manual for assigned areas.
Conduct management studies relating to the activities and operation of the assigned department, office, or program area; conduct the more routine surveys, research, and statistical analysis on administrative, fiscal, and operational issues; collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports that present and interpret data, identify alternatives, and make and justify recommendations.
Provide staff assistance to management staff; participate on and provide staff support to a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary; relieve management staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.
Participate in planning, coordinating, implementing, promoting, and overseeing assigned programs, projects, and initiatives; participate in the development and implementation of program goals, objectives, policies, procedures, and priorities; participate in the development and implementation of strategies for the achievement of these goals.
Participate in the identification, planning, development, and implementation of new and/or modified programs that would promote and enhance the mission, goals, and objectives of the City; perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; participate in monitoring project success using appropriate tracking and feedback systems.
Provide assistance in resolving operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; assist in implementation of recommendations.
Assist in researching, negotiating, and monitoring assigned contracts and agreem