Special Assistant - Washington, United States - Planning & Econ Dev

Description

This is a standardized position description that is designed for use in any District of Columbia Government department, agency or office.

This position description depicts generalized duties and responsibilities required of a position with primary responsibility for providing high quality work to high-ranking Executive Official, such as: Deputy Director, Office Head, Associate Director, Senior Deputy Chief or Administrator on strategic planning, operations, policy, and programmatic issues.

As the principle liaison between the Executive Official, internal organizational staff, and officials outside of the organization, the Special Assistant is responsible for implementing the organization's strategic priorities to advising the Executive Official on controversial issues and matters having policy and programmatic impacts.

The Special Assistant exercises sound judgment in making major decisions regarding project priorities, and the order in which to accomplish them; and assuring that the organization needs are met, and objectives and overall goals are achieved.

Duties and Responsibilities
Develops targeted organization strategies, and works with other organizations to accomplish the goals and objectives. Develops analytical and special reports for the Executive Official to be forwarded to other internal and external officials. Initiates recommendations for improved procedures for greater efficiency and effectiveness of the organization. Advises the executive official of existing problems and recommends solution/alternatives. Recommends to the Executive Official new policies needed for the effectiveness of the organization in carrying out its mission. Conducts research and fact-finding investigations, and analyzes, interprets and documents projects.

Establishes priorities and follows through on major projects to ensure that deadlines are met before matters are referred to Executive Official.

Identifies problems and specific issues in a particular area, advises the supervisor, and recommends solutions or alternatives.

Plans, develops and coordinates special projects and assignments. Studies, coordinates and recommends resolution of major short
- and long-term management and operational problems which have surfaced that are not systematic in nature. Coordinates management projects, ensuring that projects are carried out in a timely manner, and in accordance with established policies and procedures. Develops and/or facilitates improvement projects with objectives and tasks, establishes completion timelines, and monitors implementation. Conducts research on best practices, policy issues, and resources to guide and inform on the development of major projects. Identifies and develops priorities and best practices to meet any gaps in such efforts, to foster continued activities and improvements. Tracks reports, and executes assigned project's schedule and quality goals. Prepares reports and briefings to assist the Executive Official, and directs the preparation of reports for meetings outside the organization by ensuring that updates, position papers, policy positions, and the appropriate information has been gathered and reviewed for the Executive Official's use.


Qualifications and Education

This position requires one (1) year of specialized experience equivalent to the next lowest grade level in the District of Columbia government.

Specialized experience is experience which is directly related to the line of work of the position and has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Licenses and Certifications
None


Working Conditions/Environment
Work is performed in an office setting.


Other Significant Facts

Tour of Duty:
Monday - Friday 8:15 a.m.

4:45 p.m.


Promotional Potential:
None


Pay Plan, Series, Grade:

CS

Collective Bargaining Unit:
This position is not in a collective bargaining unit.