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    associate governmental program analyst - Sacramento County, United States - Secretary of State

    Secretary of State
    Secretary of State Sacramento County, United States

    2 weeks ago

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    Description

    Job Description and Duties

    The California Secretary of State (SOS) is recruiting to fill a permanent, full-time Associate Governmental Program Analyst position to perform a variety of functions for an exciting and fast-paced organization, located in downtown Sacramento. The Secretary of State will consider the Staff Services Analyst classification for purposes of recruitment. The department will also consider a Training and Development (T&D) assignment for purposes of recruitment. Candidates that complete a successful T&D assignment may be transitioned into the formal classification without the need to re-compete for the position.

    Job Description and Duties: Under close direction of the Business Services Manager, the incumbent is responsible for performing a variety of difficult and complex technical and analytical work in the Business Services unit of the Secretary of State's Office. Specific duties include:

  • Act as a Lead for the Asset Management program
  • Maintain electronic major and minor property records of all SOS equipment (both tangible and intangible) in accordance with State Asset Management policies, including but not limited to State Administrative Manual and SOS Procurement related policies
  • Inspect incoming equipment for compliance with purchase documents; reject equipment not meeting purchase specifications and prior to deploying equipment to the appropriate division, records equipment on property record
  • Prepare all equipment for transfer or disposal, in accordance with current State polices, including those related to real property, information technology, and non-information technology
  • Conduct physical or tangible equipment inventory of all of SOS property and reconcile physical inventory with property records every three years for both Headquarters and any SOS Regional Offices, ensuring the acquisition of equipment through purchase, special repairs, donations, major or minor capital overlay, as well as the removal of equipment that has been inspected, reported, and surveyed out is properly recorded and accounted for
  • Contract manager for all service contracts related to the Asset Management Program such as eWaste, moving services, etc. This activity includes development of statement of work or specifications for service contracts, as well as the oversight of service contractors while on-site at SOS performing services within the SOS
  • Receive palletized Agency forms and envelopes from contracted vendors, and Department of General Services - Office of State Publishing. Inspect/rejects these items for packaging specification compliance. Upon acceptance, relocates pallets to their appropriate storage location
  • SOS Small Business/Disabled Veterans Business Enterprise Advocate
  • Responsible for Agency Form Management functions
  • Participate in forms design and management specific to stationary, employee identification badges, business cards, and signage
  • Determine appropriate graphics and presentation materials for diverse audiences.Provide consultative services to management and department on all aspects of the departments Forms Management Program
  • Review requests for new forms and revisions of existing forms
  • Monitor Business Operations inventory of in-house forms and order new forms as needed
  • Full range of body motion including sitting, bending, standing, walking, lifting, carrying, pushing, and pulling using a cart/dolly, mail trays, pallets and large packages weighing up to 50 pounds on a frequent basis

    • Statement of Qualifications: Applicants must submit a Statement of Qualifications detailing how he/she meets the "Desirable Qualifications" listed in the Desirable Qualifications section below. The Statement of Qualifications must be no more than two (2) pages typed, using business professional font, font size, and formatting. Applications submitted without a Statement of Qualifications will not be considered. Resumes will not be accepted in lieu of a Statement of Qualifications.

    You will find additional information about the job in the .

    Working Conditions

    This position provides a telework opportunity based upon the agency's telework policy and business needs, typically after completing six months of on-site training. Occasional off-hours and weekends may be required. Must be able to walk/stand up to 8 hours a day; be able to work in a dusty and noisy environment; and be able to operate State owned motorized vehicles; obtain and maintain a forklift certification.

    California State Civil Service Employee Benefits Summary Benefit Description​ ​Additional Information ​ New Employee Benefits Orientation Page
    Summary review of benefits available to you as a new State Civil Service employee. ​ State Civil Service Act

    Review the benefits and protections provided to State Civil Service employees through the State Civil Service Act.

    ​ Salaries and Civil Service Pay Scales

    Information regarding salary ranges for State Civil Service employees, as well as the Civil Service Pay Scales, the official salaries for all state jobs.

  • ​
    • ​ Represented Employee Bargaining Contracts

    Review the specifics of represented state employee collective bargaining contracts.

    ​ Retirement

    Learn more about the defined benefit plan that is offered to state employees through the California Public Employees' Retirement System (CalPERS) based on years of service, age and final compensation. CalPERS also offers disability retirement, partial service retirement, and death benefits for eligible employees.

    ​
    401(k) and 457(b) Plans (Savings Plus)

    Offers a voluntary benefit that allows you to contribute to both a 401(k) and a 457(b) plan to enhance your retirement benefit. This allows you to contribute, through payroll deduction, up to twice the amount available to the private sector and most public sector employees. You can contribute on both a pre-tax and an after-tax designated Roth basis that offers you the opportunity to take advantage of tax savings now and in the future.

    ​ California State Civil Service Employee Benefits Summary - Specific Benefits ​Specific Benefits ​Additional Information

    Cash In Lieu of Health and/or Dental Benefits (Cash Option)

    Allows you to receive cash in lieu of state-sponsored health and/or dental benefits insurance if you have other qualifying medical and/or dental coverage through a spouse, domestic partner, parent or other source.

    ​ ​ Common Carrier Travel and Accident Insurance – for Excluded Employees Only

    Offers employer-paid accidental death and dismemberment insurance to managers, supervisors and other specified employees who travel on state business.

    ​ ​ Commute Program

    Voluntary benefits that subsidize commuting expenses for eligible employees who commute to and from work using public transportation, vanpools, or bicycles.

    ​

    ​ Consolidated Benefits (CoBen)

    Provides a benefit allowance, rather than specific contribution amounts for health, dental and vision benefits. You may receive additional taxable income each month, depending on the total cost of the benefit plans you choose.

    ​ ​Consolidated Omnibus Budget Reconciliation Act (COBRA)

    Continuation of health, dental, and vision insurance coverage as well as medical reimbursement account for employees and eligible dependents who involuntarily lose coverage.

    ​ Death Benefits

    Benefits available to legal survivors and/or designees of state employees; see "Planning Ahead" handbook.

    ​Planning Ahead Handbook | ​Dental Benefits

    Offers you and your dependents preventive, basic and major dental care coverage through one of several dental plans.

    ​ Employee Assistance Program

    Employer-paid program offers free professional and confidential short-term counseling and referral services to employees and their eligible dependents, as well as valuable information on a variety of topics including financial, legal, and wellness.

    ​

  • (866) EAP-4SOC
  • TDD
    • California State Civil Service Employee Benefits Summary Benefit Description​ ​Additional Information

    Group Legal Services Insurance
    Voluntary, employee-paid plan that provides comprehensive legal coverage designed to meet most common personal legal needs. Available to eligible employees and their eligible dependents.

  • TDD
    • ​Group Long-Term Disability Insurance – For Excluded Employees Only

    Voluntary, employee-paid plan that replaces a portion of the employee's income in the event the employee is unable to work for six months or longer due to a covered illness or injury.

    Health Benefits

    Offers you and your dependents a broad range of health insurance plans with the state paying a portion of the premium. CalPERS administers this coverage.

    CalPERS Health and Wellness

    Promotes a work environment that encourages healthy lifestyle choices, decreases the risk of illness and disease and enhances employee effectiveness and well-being.

    ​ Long-Term Care Program

    Offers coverage through CalPERS for a chronic illness, frailty of old age, or a serious accident. Available to all California public employees, retirees, and their eligible family members.

    ​ ​Part-time, Seasonal, and Temporary Retirement Program

    Offers a retirement savings program for part-time, seasonal and temporary employees who are not covered by CalPERS or Social Security.

    ​ ​ Reimbursement Accounts

    Allows you to set pre-taxed money aside in a reimbursement account to pay for certain kinds of medical and dependent care expenses. You can increase your take home pay and decrease your taxable income.

    ​ ​ Third-Party Pre-Tax Parking Reimbursement Account Program

    Allows you to deduct a specific pre-tax amount for work-related parking fees from your pay. Available to employees who drive a personal vehicle to work or to a location from which the employee commutes to work and pays for parking.

    ​ ​Vision Benefits

    Employer-paid benefit that offers you and your dependents an annual eye examination and an allowance for frames and lenses. An enhanced vision plan is also available which provides higher allowances for certain materials and other benefits.

    ​

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