An executive assistant is a professional who provides administrative support and assistance to high-level executives in a company or organization - Navy, VA, United States - Stellar Enterprises

Stellar Enterprises

Verified Company

Navy, VA, United States

1 week ago

Posted by:

James Miller

beBee Recruiter

Freelance

Navy, VA Executive Assistant

Purpose & Overall Relevance for the Organization:

As an Executive Assistant for the Navy, VA, you will provide high-level administrative support to the (Senior) Vice President and their department.

Your role is crucial in ensuring the efficient management and daily operations of the function.

Key Responsibilities:

Independently handle all correspondence in a timely and accurate manner
Format, type, and edit various materials, including correspondence, memos, minutes, reports, and confidential documents
Maintain and update department files, records, organizational charts, subscriptions, and publications
Create announcements, newsletters, and presentations
Schedule internal and external meetings and conferences
Coordinate and arrange all travel arrangements for team members, including flights, hotels, visas, car reservations, and airport pickup
Prepare and submit travel expense reports
Manage the department's global cost center, including monitoring budgets and approving invoices for correct accounting transactions
Serve as the key contact for information management, ensuring the intranet content is uptodate
Proactively and independently handle special projects and assignments
Assist and coordinate projects and assignments as directed
Take on administrative and coordinative tasks for department members as needed
Handle assigned operational tasks for the department under supervision
Identify and correct any problems in existing systems and processes
Oversee the training of interns and temporary employees within the department
Support the team and management with general tasks, such as ordering office supplies