Accounts Payable Manager - San Diego, United States - Catholic Charities Diocese

Catholic Charities Diocese

Verified Company

San Diego, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

POSITION TITLE**: Accounts Payable Manager

DEPARTMENT:

Administration/ Finance

REPORTS TO:

Controller

FLSA STATUS:

Exempt

SALARY:

$67,000 - $75,000

WORK SCHEDULE:

Minimum 40 hours per week, Monday through Friday 8:
00 a.m. - 5:
00 p.m. May vary depending on the needs of the department/director.

:

The Accounts Payable Manager supports the Controller in the execution of the mission, strategic plans, operations, policies, and procedures. Supervises Accounts Payable Accountant and Accounting Assistant. Oversees the full cycle of accounts payable activities, month-end accruals, and GL reconciliation.

AGENCY CULTURE:

The business and social environment in which our Agency operates is continuously changing. To thrive, we much incorporate new ways of thinking and embrace new practices.

As part of this cultural change process, it is critical that all employees of Catholic Charities aspire to the following:

A commitment to the agency's mission, vision, and values ("We Do the Right Thing")_
A commitment to excellence in everything we do ("We Do Things Right")_
A commitment to achieving desired outcomes and measured results (Everything Matters")_
A commitment to innovation and to what is possible ("Creativity and Generativity")_

ESSENTIAL DUTIES AND FINANCIAL RESPONSIBILITIES:

include the following.

Ensures timely payments of vendor invoices and expense requests
Reviews all check requests to ensure accuracy
Oversees bank's positive pay system
Reviews outstanding checks and voids
Setup new vendors
Prepares annual 1099's to required vendors
Agency Credit Card monthly reconciliation
Helps maintain Financial Edge NXT software system
Maintains logs for all agency gift cards
Oversees storage of records
Maintains Administrative Office keys

FINANCIAL RESPONSIBILITY:

Assist with annual Agency Audit. Ensure expenditures follow established policies and procedures, contracts, and general accounting principles.

SUPERVISORY RESPONSIBILITIES:

Directly supervises two employees, AP Accountant and Accounting Assistant, to ensure work is accurate and current. Carries out supervisory responsibilities in accordance with the Agency's policies and applicable laws.

Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

ADM

EDUCATION and/or EXPERIENCE:

Bachelor's degree (B. A.) from a fouryear college or university a plus.
Minimum 5 years of related experience and/or training; or equivalent work experience in accounts payable experience in a nonprofit environment a plus.
Requires a minimum of 2 years of experience in a supervisory role.
Requires excellent communication and computer skills in Microsoft Office Software, Excel, and knowledge of Blackbaud (Financial Edge NXT) a plus.
Ability to multitask, detailed oriented and accurate.
Ability to work independently, cooperatively, and collaboratively with all levels of employees, management, interact with vendors, and external agencies to maximize performance, creativity, problem solving, and results throughout the agency.

CERTIFICATES, LICENSES, REGISTRATIONS:

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear.

The employee is occasionally required to stand, walk, reach with hands and arms, and climb or balance.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision. Must be able to travel to various locations to meet the needs of the program.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.