Assistance and Planning Coordination - Brumley, MO, United States - Emerald Enterprises

Emerald Enterprises

Verified Company

Brumley, MO, United States

2 weeks ago

Posted by:

James Miller

beBee Recruiter

Freelance

We are looking for smart and innovative employees for clients such as Mercedes-Benz, Porsche, and Bosch, who want to make a difference.

If you enjoy working in a dynamic team with flat hierarchies, we look forward to hearing from you

Your tasks:

Independent completion of all organizational and administrative tasks (e.g. scheduling and coordinating appointments and meetings, as well as preparing and organizing materials)
Conducting phone calls in English, answering and forwarding them.
Creating slides, charts, and tables using modern IT systems
Participation in event planning (e.g. center/department workshops), possibly attending and/or preparing minutes
Processing incoming and outgoing mail, prechecking and sorting by priority, and immediately forwarding it to the appropriate departments
Preparing and following up on relevant committees and board meetings: responsible for designing internal committees and retreats, including coordination, agenda preparation, materials, moderation, and minutetaking and tracking of actions
Taking responsibility for the implementation and management of individual internal special projects (e.g. taking over budget control for personnel and overhead costs)

Your profile:

Completed commercial apprenticeship, ideally with a high school diploma
Several years of professional experience in secretarial/assistant roles or a similar position
Excellent knowledge of modern correspondence and very good IT skills in MS Office, communication systems (e.g. Webex, Teams, etc.)
Strong communication skills, high organizational and coordination skills, reliability, discretion, loyalty