Human Resources Specialist - Santa Monica, United States - Santa Monica-Malibu Unified School District

Description

BASIC FUNCTION AND QUALIFICATIONS:

• Classified Employee's

Salary Range:
C-38
- (Confidential)
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Salary range effective 7/1/2024

BASIC FUNCTION

• Under general supervision of assigned supervisor, performs specialized and technical work related to data management, to include position control forms and labels, lists, and letters; prepares customized personnel reports; responds to personnel and payroll related inquiries; and performs other related work as necessary.
• Government Code c) "Confidential employee" means an employee who is required to develop or present management positions with respect to employeremployee relations or whose duties normally require access to confidential information that is used to contribute significantly to the development of management positions.
  MINIMUM QUALIFICATIONS
• EDUCATION:_

Educational attainment equivalent to a High School Diploma, supplemented by 30 semester units or the equivalent of college-level coursework in Human Resources, Business, Public Administration, or a related field

• EXPERIENCE:_

Four (4) or more years of increasingly responsible experience performing technical human resources functions, including experience using a computerized database or integrated record-keeping system to manage data and generate reports

• EDUCATION/EXPERIENCE EQUIVALENCY:
• Two (2) additional years of the required experience may be substituted for the collegelevel coursework required.
• A Bachelor's Degree in a related field may substitute for two (2) years of the required experience.

REPRESENTATIVE DUTIES, KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:

• Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job._
• Verifies, inputs, and maintains current Position Control and FTE files by inputting additions, deletions, and changes of position and employee status into human resource system; monitors and maintains position vacancy list for all classified and certificated positions
• Verifies, processes, enters, and maintains employee information such as personal data, employment and position data, compensation, performance reviews or evaluations, and separation data into the human resource system; provides information to payroll, personnel commission, and other appropriate individuals and groups
• Processes paperwork required for employment, retirement, termination, resignations, leave of absence, change of assignment, and other related information; inputs information into the human resources system; updates longevity lists and assures the proper completion and accuracy of personnel data entered
• Processes new employees, ensuring that all personnel comply with criminal record, medical screening, I9 employee eligibility, and payroll processing requirements
• Maintains salary schedule data and codes for certificated, classified, confidential, and management positions. Ensures the accuracy of all salary data distributed and incorporated into the human resource system
• Evaluates transcripts and/or verifies previous training and experiences to determine proper placement on salary schedules for all employee groups
• Researches and answers questions regarding personnel matters, policies and procedures; provides preliminary summary of findings and recommendations for action by management as necessary
• Analyzes, verifies, and monitors human resources related transactions, reports, and records for compliance with legal requirements, contractual obligations, and District practices and protocols
• Compiles, reviews, and analyzes employment data by using the human resource system; performs data queries and produces reports, tables, graphs, and narrative presentations in order to synthesize and summarize personnel related data for projects, special audits, or collective bargaining
• Processes, prepares, and distributes personnel assignment notices authorizing employment, salary increases, status changes, leave of absences, personnel evaluation forms, reasonable assurance letters, First Aid and CPR renewals, and other notifications to employees; track and follow up to complete processes and procedures to comply with district and legal mandates
• Prepares staffing spreadsheets and comparative reports to track staffing levels, assignments and vacancies; prepares and updates reports concerning new hires, transfers, separations, seniority, retirement, and reinstatement actions
• Computes wages and records data for use in payroll processing, employment contract, and letterofappointment generation for all employees
• Acts as a liaison between the Human Resources Department and employees; prepares correspondence to explain department and District procedures

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