Administrative Associate V - College Station, United States - Texas A&M University

Texas A&M University

Verified Company

College Station, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title
Administrative Associate V

Agency
Texas A&M University

Department
Strategic Sourcing

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents and lived experiences.

Embracing varying opinions and perspectives strengthens our _core values _which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. _

Who we are

The mission of Procurement Services is to strategically and ethically acquire quality goods and services at the best value for the University community through education, procurement expertise, and outstanding customer service.

Our vision is to be recognized for our innovative approach to sourcing, development of strategic alliances and a processive model of best practices.

What we want

What you need to know

Salary:
Compensation will be commensurate to the selected hire's experience.

Position Details:
This is an onsite, Monday -Friday, position.

Required Education and Experience:

High school diploma or equivalent combination of education and experience
Five years of experience in general office or clerical work within a multitask environment.

Required Knowledge, Skills, and Abilities:

Excellent written communication, analytical, interpersonal, organizational, and communication skills
Keyboarding skills
Ability to multitask and work cooperatively with others
Ability to work in a high stress environment
Ability to work with sensitive information and maintain confidentiality
Ability to work independently once given a project

Preferred Qualifications:

Bachelor's degree
Nine years of experience in general office or clerical work, including previous supervisory experience
Certified Administrative Professional (CAP) Certification
Familiarity with and Experience using AggieBuy
Skilled with Microsoft Office products
Strong organizational skills

Essential Duties/Tasks

Training & Support

Train and Support TAMU Procurement Services, Contract Administration, and Logistics staff members, and staff members from other TAMU System Members on the use of the AggieBuy eprocurement system, including AggieBid.
Provide this training and support "in person" for building occupants, and Teams/Zoom sessions for AggieBuy users not in our building.
Assist suppliers, as needed, with the AggieBuy/JAGGAER registration process, and if/when they experience difficulties logging into or navigating or completing and submitting their responses via AggieBid.
Develop and maintain/keep current AggieBuy and AggieBid "Quick Reference Guides".
Monitors and resolves requisitions and purchase orders that become in one of the various Approval Workflow.
Create and maintain AggieBuy's centralized Shipping Address file/database.
Monitor and assist with updates to AggieBuy's Supplier database.

Administrative Support

Support TAMU Procurement Services, Contract Administration, and Logistics staff members in their use of departmental computer, networking, and telecommunications equipment.
Liaison between staff members and the IT Support Team to report and monitor problems with network connectivity and computing devices.
Liaison between staff members and TAMU's Telecommunications Department to report and monitor problems with our VoIP phone system. Assist with the customized programming of the phones' "hot keys".

Office Support

Assist with general office management.
Performs general duties in support of the staff and other occupants of our building, including ordering, receiving, and deploying office and breakroom supplies and equipment.
Maintain the building's Fire Safety Plan, Key Log, and Vehicle Records.
Conduct our department's annual inventory of fixed assets.

Other Duties

Provide direct and daily administrative support for the Director of eCommerce.
Assist with "Building Proctor" duties by serving as a liaison between SSC technicians and building occupants in the absence of the Building Proctor (the Director of eCommerce also serves as the Building Proctor).
Assists and supports, as needed, the 12th Can Pantry Staff and operations, which are hosted in our building.
Perform other duties as assigned.
Occasionally work beyond normal office hours.

**Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.

Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.