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    Business Office Manager - Alexandria, United States - The Landing Alexandria

    The Landing Alexandria
    The Landing Alexandria Alexandria, United States

    3 weeks ago

    Default job background
    Description
    We invite you to join our growing team where we are innovators taking the senior lifestyle industry to new
    levels of quality. Putting residents first is our passion and exceeding their expectations
    is our commitment. We operate best in class communities that are as comfortable
    as home, luxurious as a country club, and provide state of the art services in
    care. Apply today and be a part of our team that exceeds resident
    expectations in every day in every way

    What can we offer you?

    Competitive
    wages

    Flexible
    Schedules

    Daily
    Pay

    Comprehensive
    Medical/Dental/Vision

    Life,
    Disability & other supplemental benefits

    401(k)
    Retirement Plan

    Paid
    Time Off

    Employee
    Assistance program

    Recognition
    & Reward Programs

    Referral
    bonus program

    The
    employer is an Equal Opportunity Employer. In compliance with the
    Americans with Disabilities Act, the employer will provide reasonable
    accommodations to qualified individuals with disabilities and encourages
    prospective employees and incumbents to discuss potential accommodations with
    the employer.


    POSITION SUMMARY
    Coordinate and manage financial operations for the Community.

    Responsibilities include, but are not limited to:


    ensuring the proper implementation of sound internal controls; interfacing with the Executive Director and the Department Managers to effectively manage the budget and help identify financial areas which may need attention; identify and implement procedures which will enhance the fiscal operations of the Community; generation and maintenance of accurate financial statements and accounting records.


    ESSENTIAL DUTIES AND RESPONSIBILITIES
    The following duties are normal for this position.

    This list is not to be construed as exclusive or all inclusive.

    Other duties may be required and assigned.


    Prepare and monitor all monthly billing and collection processes utilizing established policies, procedures and tracking systems


    • Oversee cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
    • Maintain daily cashbooks for operational accounts and prepare monthly bank reconciliation.
    Cashbooks and bank reconciliation

    Monitor and oversee the processing of accounts payable, specifically:
    Match invoices to purchase orders\
    Check for proper approvals and verify coding of invoices
    Input A/P into the accounting system
    Biweekly, submit a check preview report with the appropriate backup to the Executive Director for approval\
    Upon receiving Executive Director's approval of the check preview report, run checks for vendors
    Submit checks and appropriate backup to Executive Director for proper signatures
    Mail checks to vendors


    • Ensure appropriate assignment of departmental expenses and supporting documentation is executed and maintained
    • Coordinate the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements
    • Prepare and enter journal entries and maintain appropriate sub schedules for Balance Sheet accounts including but not limited to:\
    Accounts Receivables
    Prepaid Expenses
    Accrued Interest Receivables
    Investments and Restricted Funds
    Fixed and Intangible Assets
    Other Assets
    Accounts Payable
    Other Liabilities
    Accrued Expenses

    Process the monthly financial statements including but not limited to:
    Detailed Balance Sheet compared to the previous month showing increases and decreases in the account balances
    Summary and Detailed Income Statements in Departmental format compared to the budget

    Prepare Management reports including but not limited to:
    Monthly Occupancy Reports
    Monthly Food Service Report
    Monthly Payroll Variance Report
    Fixed Assets and Depreciation Schedules


    • Assist the Executive director in the preparation of a monthly operations and financial analysis package to be presented to the owner and investor groups.
    • Maintain resident, vendor, employee and financial accounting files
    • Prepare and submit monthly sales tax reports and payments
    • Assist in the preparation of the annual financial budget, annual audit schedules, tax reports, and any state required reports
    • Other duties as assigned by supervisor

    SUPERVISORY RESPONSIBILITIES

    None – Concierge at Seneca


    QUALIFICATIONS
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

    The requirements listed below are representative of the knowledge, skills, and abilities required.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Educational Requirements and Experience:

    Bachelors degree in Accounting with one year experience as an Accountant, or


    • Associates degree in Accounting with two to three years experience
    The employer is an Equal Opportunity Employer.

    In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

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