Legal Administrative Assistant - Los Angeles, United States - Clark Hill

Clark Hill
Clark Hill
Verified Company
Los Angeles, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

SUMMARY:


RESPONSIBILITIES/JOB DUTIES:


  • Prepare/assist in preparation of pleadings and discovery.
  • Assist in law and motion practice, including preparation of notices and declarations.
  • Format, edit, and proofread legal documents with attention to detail.
  • Coordinate multi party depositions and mediations; coordinate and schedule lay and expert depositions; prepare and serve subpoenas; arrange for court reporters/videographers.
  • Maintain calendars for all assigned attorneys.
  • Preparation and submission of new client and/or new matter forms.
  • File and serve pleadings/discovery in state and federal actions.
  • Plan and make travel arrangements for assigned attorneys.
  • Prepare and submit expense reports and check requests.
  • Prepare correspondence.
  • Communicate with clients as needed.
  • Assist in sending vendor and expert invoices to clients.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:


  • BA/BS degree preferred.
  • Minimum of four years of experience as a Legal Secretary or Administrative Assistant in a law firm or corporate law department.
  • Familiarity with and strong working knowledge of legal terminology and legal processes.
  • Knowledge of both state and Federal court rules, efiling, and court procedures.
  • Advanced skills in MS Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).
  • Must be familiar with calculating court deadlines; experience with legal calendaring programs preferred.
  • Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
  • Ability to be flexible to respond quickly and positively to shifting demands and be able to communicate workload challenges to attorneys and/or administrative manager.
  • Experience supporting multiple attorneys simultaneously.
  • Ability to organize and prioritize numerous tasks and complete them under strict time constraints and be able to communicate workload challenges to attorneys and/or administrative manager.
  • Must be selfmotivated with the ability to work independently and as a team member.
  • Should be a dependable, trustworthy team player that thrives in a fastpaced litigation environment.
  • Ability to act as backup to other team members to support additional attorneys when necessary.
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