Supervisory Administrative Specialist - Washington, United States - US Administrative Office of the U.S. Courts

US Administrative Office of the U.S. Courts

Verified Company

Washington, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Duties:

This position will report to the Chief of the Procurement Management Division (PMD) in the Department of Administrative Services (DAS).

The Supervisory Administrative Specialist supports the division chief, supervises other administrative support staff, and is responsible for managing the division's budget and developing, implementing, and administering effective office management and administrative systems for the division.

The incumbent will provide technical guidance for the development, execution, and management of the division and other critical programs and policies necessary for the PMD to carry out its mission and to build and retain a highly skilled and diverse acquisition workforce.

The incumbent identifies, plans, organizes, and manages available resources to accomplish project and program activities and makes optimal use of resources to complete activities within established goals.

The duties of this position include, but are not limited to:

Developing and implementing policies, procedures, performance objectives, and goals to develop and manage the major PMD initiatives and programs.
Serving as division's resource manager by managing the division's budget for staffing, contractor support, supplies, training, and travel; developing and maintaining budget reports for division leadership's planning and use; and forecasting the division's spending and budgetary needs.
Serving as the PMD office manager and staff action control officer to oversee and ensure all administrative actions proceed in a manner consistent with established objectives, schedules, consistency of delivery of messages and other communications, appropriate level of coordination, and soundness of recommendations.
Working independently to measure and evaluate program accomplishments, effectiveness, program improvements, and compliance with existing guidance.
Coordinating, tracking, and reporting status on the division's leadership tasking to staff.
Analyzing, evaluating, and recommending more efficient, effective, and economical ways to meet workload and program goals; and developing strategies for the planning, analysis and completion of studies and projects.
Measuring program accomplishments, results, effectiveness, and developing and presenting decision briefings and inprocess review presentations to senior leadership on findings and progress.
Supervising and coordinating all correspondence within the division to ensure its quality and accuracy including, managing the routing and organization of incoming and outgoing correspondence, work assignments, and inquiries handled by the division's administrative team.
Directing the development and refinement of presentations, meeting agendas, and correspondence on behalf of the division's leadership.
Coordinating training and professional development opportunities for division staff members.
Initiating and monitoring personnel actions within the division; and ensuring compliance with established protocols and regulations while maintaining accurate records of personnelrelated activities.
Coordinating the creation of various reports required by the division and ensuring the thorough review, valuation, and consistent management of officewide staff actions, including memorandums, reports, studies, fact sheets, and information papers to maintain quality control and coherence.
Overseeing the review, evaluation, and management of officewide staff actions (i.e., memorandums, reports, studies, fact sheets, information papers, etc.) for quality control and overall consistency.
Using expert skills to study work methods, administrative guidelines, procedures, utilization of work assignments, delegations of authority, management controls, information, and documentation systems to provide communication and coordination among all relevant parties and assure consistency, accuracy, and quality of reporting and policy related program efforts.
Tracking and communicating key departmental and division suspense dates to division's staff including, performance management, training, and award recognition deadlines.
Managing the division's contracts.

Requirements:

Conditions of Employment:

CONDITIONS OF EMPLOYMENT

Selection for this position is contingent upon completion of OF306, Declaration of Federal Employment during the preemployment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If noncitizens are considered for hire into a temporary or any other position with noncompetitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), noncitizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of noncitizens can be found at USAJOBS Help Center |