Administrative Assistant - Bronx, United States - CenterLight HealthCare, Inc

CenterLight HealthCare, Inc
CenterLight HealthCare, Inc
Verified Company
Bronx, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

JOB PURPOSE:


The Administrative Assistant - Learning Center will provide administrative support to ensure the efficient operation of educational programs and activities within the department.

This role requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple tasks simultaneously.


JOB RESPONSIBILITIES:


  • Assist in the coordination and scheduling of educational programs, workshops, and training sessions.
  • Manage calendar appointments, including scheduling meetings, arranging venues, and coordinating with participants.
  • Prepare and distribute educational materials, presentations, and handouts as needed.
  • Maintain accurate records of attendance, evaluations, and other relevant documentation for educational events.
  • Serve as the primary point of contact for inquiries related to educational programs and activities.
  • Coordinate with internal departments and external stakeholders to ensure the smooth execution of educational initiatives.
  • Assist in the creation and distribution of marketing materials to promote educational programs and attract participants.
  • Provide administrative support to departmental staff, including drafting correspondence, filing documents, and managing office supplies.
  • Assist in budget tracking and expense reconciliation for educational activities.
  • Perform other duties and responsibilities as assigned by the Education Center Department leadership and the Vice President of Quality.

Schedule:8:30AM - 5:30PM


Weekly Hours: 40


QUALIFICATIONS:


Education:

Bachelor's degree in business, healthcare administration, or equivalent years of experience.


Experience:


  • Two (2) years of experience in a healthcare setting preferable.
  • Proven experience in an administrative support role, preferably within a healthcare or educational setting.

Additional Requirements:


  • Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
  • Strong attention to detail and accuracy in data management and recordkeeping.
  • Excellent verbal and written communication skills, with the ability to interact professionally with staff, faculty, and external stakeholders.
  • Ability to work independently with mínimal supervision and as part of a team in a fastpaced environment.
  • Flexibility to adapt to changing priorities and deadlines.
  • Knowledge of healthcare education and training programs is a plus.

Physical Requirements
Individuals must be able to sustain certain physical requirements essential to the job.

This includes, but is not limited to:
-
Standing
  • Duration of up to 6 hours a day.

-
Sitting/Stationary positions
  • Sedentary position in duration of up to 68 hours a day for consecutive hours/periods.

-
Lifting/Push/Pull
  • Up to 50 pounds of equipment, baggage, supplies, and other items used in the scope of the job using OSHA guidelines, etc.

-
Bending/Squatting
  • Have to be able to safely bend or squat to perform the essential functions under the scope of the job.

-
Stairs/Steps/Walking/Climbing
  • Must be able to safely maneuver stairs, climb up/down, and walk to access work areas.
-
Agility/Fine Motor Skills
  • Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools to complete essential job functions (ie. typing, use of supplies, equipment, etc.)

-
Sight/Visual Requirements
  • Must be able to visually read documentation, papers, orders, signs, etc., and type/write documentation, etc. with accuracy.
-
Audio Hearing and Motor Skills (language) Requirements
  • Must be able to listen attentively and document information from patients, community members, coworkers, clients, providers, etc., and intake information through audio processing with accuracy. In addition, they must be able to speak comfortably and clearly with language motor skills for customers to understand the individual.

-
Cognitive Ability
  • Must be able to demonstrate good decisionmaking, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.

Disclaimer:

Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.


Pay:
$50, $55,000.00 per year


Benefits:


  • 401(k)
  • 401(k)
matching

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Application Question(s):

  • What is your expected salary range?

Education:


  • Bachelor's (preferred)

Experience:


  • Customer service: 2 years (preferred)

Ability to Commute:

  • Bronx, NY required)

Work Location:
In person
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