Office Coordinator - Los Angeles, United States - Lockton, Inc.
Description
Working at LocktonAt Lockton, we're passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We're active listeners working to ensure understanding and problem solvers developing innovative solutions.
If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture,
you belong here.
- Business unit
- West Series
- Salary
- Schedule
- Fulltime
- Job type
- Standard
- Workplace
- In Office
- Your Responsibilities
JOB SUMMARY
Provides reception, hospitality, and office services support to associates, producers, and clients with general direction.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs a combination of the following duties, with the possibility of additional duties yet unnamed:
Manages communications by relating important or pertinent information regarding the building and or office to Facilities Manager.
Is the central point of contact for office information or associate requests relating to Reception Services.
Is available to handle reception duties as needed for coverage.
- Answers incoming communication line with warmth and courtesy; locates appropriate Associate and directs calls to destination without delay.
- Greets and routes walkin guests to the proper location.
- Understands this position is the initial contact point for all associates, clients, and producers
- Performs light clerical duties to support the daily business activities of the front office.
Takes necessary steps to ensure that the offices/meeting rooms stay clean, organized, and safe, including but not limited to, cleaning of the common areas, offices/workstations, kitchens and/or supply areas.
Coordinates, manages and/or assists with office functions. Including, but not limited to, inside and outside meetings, events, parties, etc. Prepares meetings and meeting rooms for guests.Is available to handle light administrative duties, facilities, and office services duties when required.
- Schedule
- Maintains contact lists and updates on a regular basis.
- Handles small projects as assigned.
- Helps backup Office Services (OSD) duties including but not limited to processing new mail, helping with shipping, and print requests
- Helps backup Facilities duties including but not limited to office/furniture moves, invoice payments, contacting office vendors, and building maintenance requests.
- Other duties as may be assigned or modified as business needs dictate.
- QualificationsQUALIFICATIONS
- Education and/or Experience
- Language Skills
written instructions. High comfort level handling phone calls with ease.
- Mathematical Skills
- Reasoning Ability
- Computer Skills
- Personal Development
Must have strong value of service to others and to the offices
- Other Skills or Abilities
Detail-Oriented
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
While performing the duties of this Job, the associate is expected to be able to remain in a stationary seated position for extended periods of time; the person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
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