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    Administrative Practice Assistant - Philadelphia, United States - Morgan Lewis

    Morgan Lewis
    Morgan Lewis Philadelphia, United States

    2 weeks ago

    Default job background
    Full time
    Description

    Morgan, Lewis & Bockius LLP, offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for an Administrative Practice Assistant in the Intellectual Property Group Practice, reporting to the Administrative Support Manager.

    This position will reside in our Philadelphia office with a hybrid in-office/remote working schedule and will be responsible for providing administrative and patent prosecution (US and Foreign) support to the Global Practice Group Leader for the Intellectual Property Group practice as well our firm's practice groups in an environment where superior client service is emphasized and practiced.

    Key responsibilities of this position include:

  • Provide administrative and patent prosecution (US and Foreign) support to Intellectual Property Practice Group partners, associates and paralegals.
  • Proactively manage daily patent prosecution dockets, ensuring all deadlines are met and communicate same to the docketing team.
  • Prepare routine patent correspondence, reports and responses for filing; not limited to reporting communications to clients.
  • Prepare Information Disclosure Statements.
  • Maintain patent prosecution files
  • Provide backup support to other team members in the IP Group.
  • Perform other relevant duties in the practice area as directed.
  • Manage emails, maintain calendars, schedule meetings and arrange audio and video conferences.
  • Assist with time entry, schedule and manage travel arrangements and expense forms.
  • Assist with opening of new matters; prepare conflict checks, engagement letters and new business intake.
  • Process expense reports, check requests, scanning, copying, word processing, and coordinate incoming/outgoing mail, faxes and emails.
  • Arrange travel and prepare travel itineraries.

    • Experience/Qualifications:

  • Bachelor's degree preferred; Minimum high school diploma required or equivalent combination of education and experience.
  • Qualified candidates must possess a minimum of five years of administrative experience in patent prosecution, preferably at a law firm or similar environment.
  • Demonstrated proficiency in Microsoft Office, including advanced Word skills.
  • Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
  • Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.
  • Knowledge, experience, and understanding of patent procedures and electronic filing procedures of the United States Patent & Trademark office is a plus.
  • Must be able to prioritize, multi-task and produce a high-quality work product to meet deadlines and perform job responsibilities under pressure efficiently, productively and in a professional manner.
  • The ability to manage highly sensitive information is required, as are excellent organizational skills and attention to detail.
  • Flexibility to work overtime is required.
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