Estimating Coordinator - Los Angeles, United States - Swinerton Builders
Description
Job Description Summary:
To provide estimating support to Estimating Department
Job Description:
POSITION RESPONSIBILITIES AND DUTIES:
- Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
- Maintain subcontractor database
- Assist with maintaining good business relationship with suppliers and subcontractors
- Assist with telephone contact of subcontractors
- Prepare proposals, bid packages, and mailings (MBE solicitations)
- Secure plans
- Maintain faxes in Bid Room
- Coordinate w/printer vendors for blueline printing/ordering
- Participate in taking bid information on bid day
- Update the estimating schedule and bid information boards in estimating department and plan room on a weekly basis
- Coordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly stated
- Secure bidding documents as requested
- Set up bid/proposal serial number and official file
- Formalize and submit prospective job information sheet and associated documents for division and corporate review
- Assist estimatorincharge with subcontractor outreach for bids; generate subcontractor fax/phone lists, send faxes, assist with drawing/specification distribution; check plan room signin sheet for subs working on specific jobs; make phone calls and follow up
- Perform quantity surveys as requested
- Type and distribute prebid conference/job walk written report(s) as prepared by the estimatorincharge; attend prbid conference/job walk as requested
- Formalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid day
- Assist in arranging and formalizing prebid bid team meetings; confirm attendance
- Prepare bid form and associated document which must accompany the bid form including bid bond and bid envelopeAssist in assembling bid day subcontractor/bidder spread sheets
- Review and maintain MBE/WBE requirements on a bidbybid basis; maintain MBE/WBE program in conjunction with corporate coordinator
- Assist with bid day coordination and /or handle specification sections(s) as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc.
- Finalize and distribute formal postbid reports
- Maintain, log and file final bid files and budget/GMP files
- Update subcontractor and MBE/WBE databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating Department
- Maintain orderly plan room
- Prepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC/Fee breakdown and notes and clarifications
- Complete other responsibilities as assigned
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
- High School Diploma or equivalent
- Two years of business or secretarial school, or the equivalent combination of training and experience
- Minimum two years secretarial or clerical experience in addition to above training
- Ability to keyboard 45 wpm accurately
- Proficient in knowledge and use of wordprocessing and spreadsheet software
- Working knowledge of general office procedures and office machines
- Proficient in English verbal communication skills, including professional telephone manner
- Proficient in written communications skills, including business writing skills
- Reliability, dependability and flexibility
SUMMARY OF BENEFITS:
Compensation Range
Hourly Rate:
$ $32.79
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