Contract Services Coordinator - Los Angeles, United States - USC

USC

Verified Company

Los Angeles, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Capitalizing on over 140 years of history and tradition in downtown Los Angeles, the
University of Southern California (USC) has embarked on an unprecedented period of expansion.

USC is now poised to take its place as the preeminent research institution of the 21st century and we are looking for skilled, motivated professionals to help forge the future of higher education.

USC's
Facilities Planning and Management (FPM) department is seeking a
Contract Services Coordinator to join its team

The Work You Will Do:

The Contract Services Coordinator assists with planning and coordinating assigned services contracts. Reviews contract agreements to ensure contracted services are provided.

Assesses service quality to ensure compliance with university policy and procedures, federal and state laws and regulations, and contract specifications.

Administers, extends, negotiates and terminates standard contracts.

The Contract Services Coordinator:

Prepares contract documents, amendments and other documents related to specific projects or services for the department. Inspects work quality and reviews agreements to ensure contracted services are provided in accordance with contract requirements.
Routes documents for internal approval and external signature. Assures routing approval and executed documents are uploaded to department's project management information system and properly distributed. Reviews contract request documentation for completeness. Reviews certificate of insurance documentation to verify compliance with contract requirements.
Communicates with project managers, consultants, architects and contractors in order to obtain necessary information to create contract documents. Assists new vendors with requirements of the procurement process. Liaises with customers to discuss and address service issues. Identifies possible impacts or outcomes and presents recommendations.
Maintains contract logs. Tracks master agreement expiration dates. Issues amendments extending contract documents. Develops and maintains internal database system to monitor and track contract services activity and information. Maintains statistical information regarding contract services and generates reports, as needed.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
Associates degree; however, combined experience/education as substitute for minimum education. Bachelor's degree is preferred.
At least 3 years of experience; however, combined education/experience as substitute for minimum experience. 5 years of experience is preferred.
Ability to comprehend contract language.
Facilities construction/maintenance contract administration experience is a plus.
Demonstrated skill and ability to draft requests for proposal and contractual agreements from existing standard university contracts.
Customer service experience.
Proficiency in Microsoft Office, Adobe Acrobat Professional and AdobeSign or DocuSign is necessary; Ebuilder or other similar document control systems experience is a plus.
Excellent written and oral communication skills and attention to detail are required.
Comprehensive understanding of current laws and regulations covering contractual agreements preferred.
Experience coordinating contracts in a university environment preferred.