Business Administrator I - College Station, United States - Texas A&M University

Texas A&M University

Verified Company

College Station, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title
Business Administrator I - English Dept.

Agency
Texas A&M University

Department
Finance - College of Arts and Sciences

Proposed Minimum Salary
$3,742.67 monthly

Job Location
College Station, Texas

Job Type
Staff

Who we are
Texas A&M University's Department of English believes a university education is about more than what happens in the classroom.

We enrich our teaching and research by hosting lectures, symposia, and conferences that bring scholars, writers, and teachers from around the world to Texas A&M.

The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business.

What we want

The Department of English looking for a positive, detail oriented individual with great organizational abilities and excellent communication skills to join our team as the Business Coordinator I.

In this role, you will manage the full range of business activities for the unit:

review and approve business documents, develop, monitor, and report on accounts, budgets and other quantitative data for assigned department with limited supervision.

If you are a motivated and detailed individual who is ready to contribute to the mission of the department, we invite you to apply.

What you need to know

Salary:
Compensation will be commensurate to selected hire's experience.

Special Instructions:
A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

Bachelor's degree.
Five years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.
Ability to work with wide groups of people and be helpful, respectful, approachable, and team oriented.
Ability to build strong working relationships and a positive work environment.

Preferred Qualifications:

Bachelor's Degree and/or professional certification in business, accounting, or related field.
Experience managing business operations: reporting and the annual budget process, preferably with the Texas A&M University System.
Experience using FAMIS, AggieBuy, Canopy, Concur, Workday, Laserfiche, Business Objects, etc.
Experience in leading meetings with internal and external customers. Experience in supervising professional business staff.

Essential Duties/Tasks:

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Financial Management/Budget - Manages department's business and financial operations. Tracks and analyzes financial activity, providing periodic status reports to the department head. Reviews and approves account reconciliations. Manages financial transactions of the unit relative to the operating budget, graduate funds, and incoming bursary and gift funds. Manages cash handling activities and departmental on-line marketplace as needed. Consults with and advises department head, faculty, and staff concerning business activities. Proposes solutions to routine and complex financial problems for the department. Manages annual fiscal year closing activities and drafts new fiscal year plans. Manages routine fiscal activities. Prepares annual university budget documents and submits to department head and college for approval. Provides interpretation of university policies and procedures to college and department staff and communicates changes and updates as it relates to business practices. Monitors compliance with policies and procedures. Provides solutions to problems related to business practices.
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Supervisory - Supervises subordinate business staff and resolves staff conflicts. Participates in the hiring and training of business staff and student workers. Manages personnel activities including developing/updating position descriptions, annual evaluations, disciplinary documents, etc. for assigned staff. Approves leave for assigned staff in Workday. Communicates with employees regarding personnel policies and procedures and identifies training needs.
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Payroll Liaison - Coordinates departmental payroll functions with appropriate personnel; serves as liaison between department and Human Resources. Compiles lists of employees for payroll actions from department and works with HR contacts to initiate payroll changes. Acts on behalf of department to coordinate the reconciliation of biweekly and monthly payroll as needed. Verifies funding availability and coordinates costing allocation assignments to appropriate accounts and projects. Oversees payroll corrections (PCTs) as needed.
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TAMU Rules, Procedures, and Systems - Maintains a detailed understanding of TAMU rules, processes, procedures, and systems (FAMIS, Concur, AggieBuy, Canopy, Workday, iPayments, Laserfiche, TAMF, etc.) that are n