Event Planning Coordinator - San Francisco, United States - Cooley LLP

Cooley LLP
Cooley LLP
Verified Company
San Francisco, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Cooley is seeking an Event Planning Coordinator to join the Marketing and Business Development team.

Position summary:

The Event Planning Coordinator will support the events team and wider marketing team with planning, coordination and execution of all client-related, firm-hosted events, seminars, sponsorship opportunities and attorney speaking engagements.

This role also includes working within event-related marketing systems, as well as event budgeting and reporting.

Specific duties and responsibilities include, but are not limited to, the following:


Position responsibilities:

  • Coordinate, plan and manage all activities related to firmhosted events

Specific responsibilities include:

  • Work with full events team and other key constituents on event strategy, from preevent planning to obtaining postevent feedback
  • Identify and negotiate with appropriate offsite venues and vendors regarding all aspects of events, from food and décor to giveaways
  • Work closely with colleagues in other departments (catering, office services, IS, receptionists, etc.) to coordinate onsite event logistics
  • Create and distribute event invitations, event list management, and RSVP tracking and reporting
  • Create and manage event budgets
  • Oversee onsite setup and attendance
  • Manage virtual events using Zoom
  • Other
  • Prepare postevent analysis and reporting
  • Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney's contacts and updating, maintaining and resolving conflicts within the CRM tool
  • All other duties as assigned or required

Skills and experience:

Required:

  • Following training, exhibit proficiency in Firm marketing systems software (e.g., CRM tool proficiency)
  • Available to work overtime, as required
  • 2+ years directrelated experience in marketing and/or event planning
  • Experience running virtual events, (e.g., Zoom or other virtual platforms)

Preferred:

  • Bachelor's degree in business, communication, marketing, or related field
  • Experience in a professional services environment, with a working knowledge of professional services industries

Competencies:

  • Selfstarter able to work in a demanding, projectbased environment
  • Ability to work with limited supervision in a highly collaborative environment
  • Ability to multitask, problem solve, work well under pressure and coordinate sophisticated marketing programs with good results
  • Ability to consistently meet deadlines
  • Assertive, but flexible as to style; must be able to handle stressful situations and interact with various personalities and communication styles at all levels inside and outside of the Firm
  • Strong analytic and research skills
  • Ability to master the use of complex marketing systems and to train others on these systems
  • Strong ability to function well as a team member and facilitator
  • Exhibit high energy and genuine enthusiasm for law firm marketing activities and goals while maintaining a healthy, competitive spirit
  • Excellent communication skills both written and verbal. Comprehensive, accurate note taking
  • Ability to develop professional relationships with department members, attorneys and firm staff
  • Communicate effectively and efficiently with attorneys and professional staff about event arrangements
  • Reliable, responsive and punctual
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.


We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.

In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year.

We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
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