Administrative Management Specialist - Washington, United States - US Smithsonian Institution

US Smithsonian Institution

Verified Company

Washington, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Duties:

The
Administrative Management Specialist supports the mission of the members of the Museum Executive Team (Director,Deputy Director, Advancement-Communication, Education Outreach and Visitor Experience, Exhibitions,Operations and Science,) by developing, initiating, and implementing administrative policies and procedures for assigned areas of responsibility.

Provide and oversee a variety of management services, both administrative and technical in nature, that are essential to the operation of the Department.
Coordinate and prepare briefings, conferences and other meetings involving the Executive Team supervisor; and anticipates and gathers or develops necessary data and information in advance.
Complete summary reports of suspended documents by location, topic, tasked respondent, and status of response.

Requirements:

Conditions of Employment:

Pass Preemployment Background Investigation
May need to complete a Probationary Period
Maintain a Bank Account for Direct Deposit/Electronic Transfer
Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment
For information on qualification requirements, see _Qualification Standards Handbook for _General Schedule Positions_ on OPM website.

Qualifications:

Experience for GS-13:You qualify for this position if you have one year of specialized experience equivalent to at least the GS-12 level in the Federal Service.
For this position, specialized experience is defined as
developing and implementing new or modified guidelines, work processes, and operations to improve the effectiveness, efficiency, or timeliness of work processes, information dissemination, coordinating responsibilities and timelines for completion; consolidating data and reviewing to ensure accomplishment of objectives; and providing advice and guidance for improvements, anticipating areas of concern, such as budget, procurement, calendar maintenance, finance and management systems.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.

Be sure to note the number of paid or unpaid hours worked each week.

Education:

None applies.

Additional information:

This position is included in the bargaining unit.

Current or Former Political Appointees:

Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code.

If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources.

Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:

Position title;
Type of appointment (Schedule A, Schedule C, Noncareer SES, or Presidential Appointee);
Agency; and,
Beginning and ending dates of appointment.

Recruitment Incentive:
Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability.

If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note:
This statement does not imply nor guarantee an incentive will be offered and paid.

Benefits

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

How You Will Be Evaluated:

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants for this position may be evaluated in multiple stages.

The first stage is an evaluation of your responses to the online multiple-choice questions that assess your experience, education, and/or training for the job related competencies below:

Knowledge of management principles, practices, and techniques to identify, analyze and recommend solutions to complex operational problems.
Ability to prepare briefings, attending conferences and meetings, gathering data and information in advance, developing plans of action, and providing recommendations conce